Ainsworth Inc Looking for Sales Administrator at Nanaimo , British Columbia Full Time

Position Summary : 

Proactively support the sales and estimating teams to successfully win bids. Maintain tools and documents to streamline responses to bids and other sales inquiries. Actively seek and coordinate information on projects identified by the Sales Team 

Responsibilities

• Attend/take meeting minutes weekly Sales Team meetings.
• Follow up on action items from the Sales meeting
• Estimating Email – Manage account – Coordinate bid requests. Confirm we are/are not bidding, request bid documents, and any pertinent information, etc.
• Assist any pre-bid documentation required by customers ie: sub-contractor qualification forms, etc. Construction and Service Sales (DDC & Mechanical)
• Coordinate with the Sales Team any follow-up calls to clients on bid status and feedback.
• Compile a list of bidders for each project after qualification is complete.
• Assist with updating/renewing maintenance agreement documentation with direction from Service Sales (DDC & Mechanical)
• Effectively communicate project bid requirements and findings to the Sales Team in an effort to plan bid strategy. Identify Bonding requirements/Surety Letter requirements when reviewing bid documents (salesperson)
• Assist in requesting project bonding as required
• Track proposal revisions and addendums.
• Maintain database of contractors, engineers, and clients in CRM system.
• Participate with technical proposals under Sales Team’s supervision.
• Provide administrative support to Estimating personnel.
• Assist in processing successful bids in preparation for turnover to Accounting and Operations.
• Overall Dynamics 365 CRM touchpoint for the team
• Perform additional duties as required.

Qualifications

• 3-4 years of experience in the contracting field.
• Knowledge of construction software’s
• Expertise in MS office

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.