Big Data Federation Hiring for Administrative Assistant at Silicon Valley, CA Full Time

Big Data Federation tackles complex financial and economic problems. We apply machine-learning technologies to our mass data to generate predictions and signals for our asset management subsidiary. Our team comprises a group of technologists, mathematicians, data scientists, industry analysts, economists, and programmers. The company was incorporated in 2015, is headquartered in San Jose, California and has an European office in Moldova. We are backed by one of the world’s largest venture capital firms.

Job Profile

We are seeking an energetic Administrative Assistant to help with our small and growing team.

Job Responsibilities

Organize and manage calendar schedule(s) for one or more managers, assist in planning appointments, external meetings, conferences, etc

Arrange travel and prepare expense reports

Assist recruiting admin with hiring

Help to arrange visas (e.g. F1/H1b/L1)

General administrative duties such as order supplies, shipping , ensuring business permits are up to date, insurance renewals

Manage invoices (receivables/payables)

Coordinate acquisition of data sources

Support in coordinating activities across the organization, e.g. events, conferences, F2Fs

Anticipate business needs of the leadership team/admin team

Problem solving skills, organizational and multitasking abilities with attention to details

Soft Skills

Sound judgment and decision-making ability in resolving complex problems

Diplomacy, tact, and judgment in interacting with a wide range of constituents

Careful handling of details of a highly confidential nature

Strong verbal/written communication skills

Experience

4+ years of experience working with senior-level executives or c-suite executives

Knowledge of all Microsoft tools, purchasing and finance systems

Compensation

Competitive salary

Stock options

Full health benefits: medical, vision and dental

401(k)

Paid time off

Life insurance

Short-term and long-term disability coverage

Please send cover letter and resume to [email protected].