City of Grande Prairie Hiring for Administrative Assistant – Energy & Environment Job at Grande Prairie Full Time

The Opportunity
The Energy & Environmental Services Department is seeking an Administrative Assistant. Reporting to the Energy & Environmental Services Department Manager, as the Administrative Assistant, you will provide admin support to the Energy & Environment team and other departments within the Infrastructure & Economic Development Service Area. Your skills range from energy acumen to strength in finance and expertise in Red Binder maintenance.

Responsibilities
This role is varied and busy. The work of this admin support position crosses the Infrastructure & Economic Development Service Area. Your challenge will be to work within other work units processes and adapt accordingly. The primary role includes the following tasks:

• Collects and monitors all the organization’s utility data,
• Manages energization requests,
• Maintains Red Binders,
• Tracks department finances,
• Pays utility bills for the organization,
• Responds to internal and external inquiries for Energy & Environment and Engineering Services

You Bring
As a successful candidate, your skillsets for this position are wide-ranging to complete the work required. You will have an Office Administrative Certificate. You bring the ability to adapt to ever-changing conditions and work remotely. You have experience working in Teams and are comfortable asking questions. An understanding of energy and the utility system is a necessity. As a successful applicant, you have a minimum of four years of municipal experience. Experience with the following platforms are required:

• RetScreen
• Tableau
• Navision
• Kronos
• PerfectMind
• BisTrainer
• Microsoft Teams

This position falls within the provincial public health order that requires work from home. As a successful applicant you will have a designated ergonomic work space that accommodates two monitors, a laptop, keyboard, mouse and headset.

Location:
This position is assigned to the Service Centre, however, it currently falls within the work from home order. As the successful applicant you will have a designated ergonomic space that accommodates two monitors, a laptop, keyboard and mouse.

*
Salary/Wage*
$29.10 – $30.64

*
Hours*
Hours are 8:30 – 4:30 Monday to Friday, with occasional weekend and evening hours to support the work of the department
35 hours Monday- Friday

*
Pre-Screening*
Your cover letter will outline your skills that align with the job posting.

*
Selection Process*
We thank you in advance for your interest. Those selected for an interview will be contacted by phone or email. We will contact those who did not make it to the interview stage by email within one month of the closing date of this job posting.
1. Submit cover letter and resume using the “Apply Now” tab on this web page.
2. Applications will be reviewed, short-listed and interviews will be scheduled.
Note: Once you apply and upload a resume you should receive an email confirming that your application has been submitted for this position. If you receive this email, there is NO further need to contact us regarding this position.
Due to the high volume of applications that we receive per job posting, we are not able to answer job specific questions before the interview stage. If you are successful in getting to the job interview stage, we will be more than happy to answer any questions you might have at that time.

Job Type: Full-time

Work Location: Multiple Locations