DATA ENTRY SPECIALIST
(Law Enforcement)
In addition to performance-based merit increases, this position is scheduled to receive a salary range increase on the following date:
Effective July 1, 2022 – 3.5% increase
THIS RECRUITMENT IS OPEN TO THE PUBLIC.
This recruitment is being held to establish an Open eligible list to fill current and future vacancies within the District Attorney’s Office. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY:
This recruitment is open to the public for a minimum of five (5) business days and is scheduled to close at 11:59pm (PST) on Friday, September 24, 2021.
THE DISTRICT ATTORNEY- PUBLIC ADMINISTRATOR
The County of Orange, District Attorney, represents the People of the State of California in all criminal and civil proceedings, serves the court and criminal justice system, and the Orange County Grand Jury. The mission of the Office is to enhance public safety and welfare and to protect and respect crime victims and create security in the community through the vigorous enforcement of criminal and civil laws in a just, honest, efficient, and ethical manner. The Office consists of three major divisions: Legal, Investigative Bureau, and Administration.
THE OPPORTUNITY
The office of the District Attorney is seeking to fill a Data Entry Specialist whose primary function is responsible for overseeing responsibilities of the California Law Enforcement Telecommunications System (CLETS) / Elite System. As the Agency CLETS Coordinator and Trainer. The Data Entry Specialist in the District Attorney’s Offices serves in the capacity of Agency CLETS Coordinator. Under the direction of a Law Office Supervisor and in coordination with the Department of Justice, this employee is responsible for the following:
SECURITY COMPLIANCE:
Obtains and maintains knowledge of placement of equipment and surroundings to document security
Coordinate with units to: monitor equipment, environments, and work products, associated with CLETS access to ensure compliance with DOJ security and confidentiality standards
Address specific insufficiencies and deficits
Document findings to resolve resolutions
TRAINING:
Provide timely and appropriate training to end users, practitioners, and vendors through
New user trainings
Security trainings
Certification testing
RECORD KEEPING:
Complete and maintain documentation in support of policies and procedures confirmative with DOJ mandated regulations to include:
Office Authorization Forms
CLETS Agency Agreement Forms
User Training Records
Security Verification Forms
Master Contract Agreements
Receive reports of potential misuse events
Ensure proper protocols are followed
Investigation of event
Implementation of appropriate discipline actions
Report events per established protocols
AUDIT PREPARATION AND COORDINATION:
Serve as the offices’ primary contact for the DOJ Agency Representatives for audits
Receive audit notifications from DOJ
Send Audit Notification to:
Bureau of Investigation Chief and Assistant Chief
Law Office Supervisor
Office Services Manager
IT Manager
Coordinate with Law Office Supervisor, assigned Bureau staff and assigned IT contact and prepare requested items to meet identified deadlines.
THE IDEAL CANDIDATE:
In addition to the minimum qualifications for the Data Entry Specialist (Law Enforcement) the ideal candidate will possess the following:
SPECIALIZED KNOWLEDGE/EXPERTISE
Knowledge of CLETS/ELETE terminology and equipment.
Accurate reading and interpretation of reports such as:
DMV, FBI, CII, Booking Photos, Out of State Reports
Some knowledge of procedures and regulations governing the area of assignment and the terminology and documents used
Ability to:
Key data into varied programs and formats at a rate and accuracy that are acceptable for position requirements.
Enter, query and generate a wide range of information from a variety of data sources.
Extract data from documents of dissimilar formats.
Format and generate a wide variety of reports, charts and graphs.
Learn and use a complex system of information codes.
Understand the procedures and regulations governing the area of assignment and the terminology and documents used; apply that knowledge to the specific operations of the office.
RELATIONSHIP BUILDING
Ability to establish and maintain cooperative working relationship with peers, supervisors, managers, staff from other divisions, and vendors.
Ability to generate enthusiasm and motivate others to act in support of a program’s objectives through training and troubleshooting issues.
COMMUNICATION SKILLS
Ability to communicate effectively in English orally and in writing.
Ability to listen attentively and understand what is being communicated by subordinate and supervisory staff, by staff from other divisions, by the public and by managerial staff.
Knowledge of correct English usage.
Ability to review, evaluate and summarize in writing the evaluation of audit and security compliance in terms of trends or general indications of possible problem areas.
May answer phone calls, collect data and enter data into law enforcement databases.
PLANNING AND ORGANIZATIONAL SKILLS
Ability to initiate projects and work independent of specific daily direction.
Ability to think logically and organize thoughts and priorities to accomplish assignments efficiently.
Analyzes and reviews the work of others to ensure accuracy.
MINIMUM QUALIFICATIONS:
Click here to view the minimum qualifications for the Data Entry Specialist classification.
PHYSICAL CHARACTERISTICS and ENVIRONMENTAL REQUIREMENTS:
The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities which are customarily required to perform the essential job functions of this position. Applicants are encouraged to contact the recruiter listed in the announcement for any questions or to request an accommodation during the testing/selection process.
Corrected vision sufficient to read fine print on a paper document and computer screen. Effective and clear communication skills-person to person via telephone. Must have excellent hearing to understand and respond to customers’ requests. Independent body mobility, agility, and stamina to stand, walk, stoop, bend, twist, squat, push/pull and sit for prolonged periods of time. Manual hand dexterity, arm and shoulder strength sufficient to perform repetitive motion in various duties such as keyboarding for extended lengths of time, writing, reaching and grasping above shoulder level; including use of other office equipment such as a calculator, stapler, telephone and photocopy machine. The body strength capable of lifting and carrying case files up to ten pounds each. Ability to work in a fast paced, high volume call center environment that requires multitasking. Demonstrate flexibility and adaptability in a constantly changing team and department environment.
RECRUITMENT PROCESS:
The Office of the District Attorney Human Resources will screen all applications to identify candidates who meet minimum qualifications. Following the initial screening, qualified candidates will be referred to the next step in the process and be notified of all further procedures applicable to their status in the competition.
Desirable Qualifications Screening (Application Screening) | (Refer/Non-Refer): Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Applicants must be specific and detailed in describing their relevant work experience on their online application and supplemental questionnaire responses. Only those applications that demonstrate the desirable qualifications as listed in the job bulletin will be referred to the next step.
Application Appraisal Panel (Application Rating) | (Weighted 100%): Application materials will be rated by a panel of job knowledge experts for those qualifications most needed to perform the duties of the job. Only the more qualified candidates will be placed on the eligible list. This is a competitive process; therefore, be thorough in your responses.
Eligible List
Once the assessment has been completed, District Attorney Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to the hiring authority for selection consideration for present and future vacancies.
Based on the Department’s needs, the recruitment procedure listed above may be modified. All candidates will be notified of any change(s) in the recruitment procedure.
Veterans Employment Preference Policy (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID 19 related requirements.
The COVID-19 pandemic continues to evolve and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with any State or County Public Health Orders which may apply as follows:
Workers who provide services in certain Medical or High-Risk Settings, may be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
Workers who provide services in certain Health Care Facilities or correctional facility or detention center where health care is provided, may be required to provide proof of vaccination. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted worker will be required to mask and undergo weekly COVID-10 testing.)
The position for which you are applying may be required to adhere to any applicable State or County Order. You will receive notification of any requirement as it applies to a position.
BACKGROUND SCREENING:
Candidates under consideration for hire by the District Attorney will be required to pass an extensive investigation to the satisfaction of the department.
EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with “governmentjobs.com” and “ocgov.com.” If your email address should change, please update your profile at www.governmentjobs.com.
FREQUENTLY ASKED QUESTIONS:
EEO INFORMATION
Orange County, as an equal employment opportunity employer,
encourages applicants from diverse backgrounds to apply.
Non-Management BenefitsIn addition to the County’s standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays-we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.http://www.ocers.org/active-member-informationClick here for information about benefits offered to County of Orange employees.
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