Position Title:Administrative Assistant
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Preferred Qualifications:Experience managing complex calendars and stakeholder schedules.
Experience compiling and organizing documentation for meetings.
Experience processing and preparing invoices.
Experience collecting and validating required contractual information.
Experience maintaining and updating databases.
Experience working with both internal and external stakeholders.
Experience working with various systems such as Excel, Word, PowerPoint, Outlook, Google Drive, Qualtrics, Constant Contact, Zoom and WebEx.
We are creating a culture of innovation here at Iowa State University and growing our team as we seek an Administrative Assistant supporting the Student Innovation Center. Come be a part of this energy and rapidly growing program where you will provide administrative support to both internal and external stakeholders bringing your professional organizational skills, strategic mindset and the ability to be flexible while pivoting with us to create an ever evolving and innovative program here at ISU!
Example of Duties
• Processes student program applications and payment paperwork.• Performs a variety of administrative support activities.• Prepares minutes, notices, agendas, and correspondence.• Conducts moderately complex research, gathers data, and prepares reports.• Arranges calls and schedules meetings.• Makes travel reservations and itineraries.• Participates in regularly scheduled team meetings.• Edits documents for grammar, spelling, and punctuation errors.Level Guidelines• Career-level position demonstrating proficiency and knowledge of related competencies• Works under direct to general supervision and may receive guidance on more complex assignments• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature• Applies thorough knowledge to respond to inquiries and requests• Able to resolve most problems and issues and respond to requests without escalation• Provides guidance to students• May provide supervision to one to two other staff or lead a small work team
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email email@example.com or call 515-294-4800 or Toll Free: 1-877-477-7485.
Original Posting Date: October 8, 2021
Posting Close Date:October 31, 2021
Job Requisition Number:R6472
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