Microsoft Hiring for Business Administrator at Redmond, WA Full Time

Are you an amazing Business Administrator with a great attitude and a positive approach to people and your work? Do you love all things devices? Do you have initiative, flexibility, and a strong desire to impact and influence the day-to-day business needs of a high-functioning team? Yes? We want YOU to join us in our Devices Product Management & Engineering (DPME) Admin Team!

The W+D, Devices Team makes some of the most beautiful pieces of hardware in the world! Surface Laptop, Surface Studio, Foldable DUO, just to name a few! We are redefining the way people see the world and how they get things done. Our business is growing quickly and creating fans all around the world.

In this position you will be the Business Administrator supporting two Senior Leaders and their Surface Devices DEV Team in a fun and fast-paced environment.

Responsibilities

Key responsibilities include but are not limited to:
CALENDAR MANAGEMENT

Proactively managing calendars, making decisions on behalf of the calendar’s owner to prioritize calendar requests based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time.

TEAM SUPPORT

Deliver exceptional team support by anticipating needs, acknowledge team requests timely and communicating expectations with follow-through until requests are resolved.

Inform and provide guidance on procedures and tools, such as MSExpense2, MS Policy, HRWeb, Employee Central, iCIMS, PC Refresh.

Enthusiastically manage the team morale with the Leadership Teams, creating diverse, inclusive, and fun experiences with the teams through virtual and in-person events.

Manage domestic and international travel plans and agendas.

BUDGET MANAGEMENT

Forecasting and monthly manage the annual discretionary budget to maximize the team impact.

Review the Month-End General Ledger and submit Journal Entry Reclasses when needed to ensure cost centers and categories are correctly charged to the budget.

Prepare and Process Expense Reports.

Team Expense Report Interim Approver to manage all team purchases ensuring purchase approval, correct category, and budget allocation for all Expense Report submissions.

HARDWARE AND PROCUREMENT MANAGEMENT

Submit equipment order requests with the Devices Tech Team, track deliveries and invoice against equipment, peripheral, reference, and supplies requests.

HEADCOUNT MANAGEMENT

Partner with business administrative and business management teams, COS, Hiring Managers and Recruiters with creating requisitions.

Track details, status and start/attrition dates of employee, intern, and vendor positions in headcount tools: iCIMS, Employee Central, Headtrax, HR Insights.

Provide HR Managers guidance, expectations, and processes of Internal/External/Vendor Recruiting.

Manage New Hire onboarding, including team specific HW bundles and project equipment.

SPACE PLANNING

Collaboration with Space Teams Representatives, Leadership Teams, and partner Admins to plan and execute our space management.

SPECIAL PROJECTS

Assist with ad-hoc and routine ROB projects as needed, such as the seasonal intern onboarding/offboarding, PC Refresh and Analysis, Storeroom and Lab Clean-Ups, Ship-It Distributions, etc.

Qualifications

Required Qualifications:
5+ years of business administration work experience

Proficiency with Microsoft software, including Microsoft Office and Outlook

Preferred Qualifications:
Expereince with discretionary budgets, headcount management and employee onboarding, and team events.

Experience ensuring a timely flow of information and process approvals as appropriate.

Effectively communicate and build relationships with the business support community and leadership.

Influence and embrace cross-functional/cultural teams with a willingness to collaborate and be a team player.

Strong interpersonal and communication skills, including teamwork, facilitation, and negotiation.

Analytical thinking and ability to quickly diagnose operational data, and then act on decisions.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.