Nutrien Ltd Hiring for Administrative Assistant, Office of the CEO Job at Calgary Full Time

Administrative Assistant, Office of the CEO – (Calgary, Alberta, Canada or Loveland, Colorado, U.S.A.)

At Nutrien, our Purpose is to grow our world from the ground up and we do so with safety and integrity as our core values. Nothing is more important than sending our people home safe, every day.

Nutrien is a leading provider of agricultural products, services, and solutions. With approximately 20,000 employees world-wide, we are the largest producer of potash (by capacity) and one of the world’s largest producers of nitrogen and phosphate. We also operate a leading agriculture retail network that services over 500,000 growers.

We harvest the best. Diverse views and experience make us strong. We look for people who have a safety-first mindset, who are collaborative team players, who deliver on their commitments, who are innovators in search of a better way, and who believe in inclusion.

Working at Nutrien will provide you an opportunity to help us Feed the Future, and grow your career.

Reporting to the Executive Assistant, President & CEO, this position will provide administrative support to the Executive Assistant, President & CEO and the Office of the CEO by performing a variety of executive administrative tasks, confidentiality is exceptionally important in this role; and it is equally as important that the Administrative Assistant be highly adaptable and thrive in a dynamic, deadline focused and fast-paced environment.

The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities.

This position is located in Calgary, AB, Canada or Loveland, Colorado, U.S.A. and is not available for remote work.

What you will do:

• Under the direction and mentorship of the Executive Assistant to the President & CEO, ensure that the Executive Assistant and the Office of the CEO operate efficiently and effectively by proactively providing a full range of administrative support, such as preparation of confidential documents, presentations, expense reports, scheduling appointments/meetings, processing invoices, managing travel arrangements, composing correspondence and organizing and maintaining departmental documents, including but not limited to the administrative budget, reports, team KPIs, etc.
• Oversight of the calendars of President & CEO and the Office of the CEO to ensure it is effectively managed, up to date and resolving schedule conflicts as needed
• Anticipate the needs of the Executive Assistant, President & CEO and the Office of the CEO and make decisions to contribute to an organized work environment; constantly considering safety and security
• Manage executive working files and department filing system; establish and maintain work processes that support continued improvement in the teams’ efficiency and effectiveness including maintain and build SharePoint team sites managing restrictions and permission for individuals, maintain and sharing Outlook distribution lists
• Work with various internal key stakeholders to coordinate or to develop communications for distribution across different functions and/or to the entire organization
• Act as a liaison and key contact for collaboration with cross-functional teams and handling of special projects
• Plan and organize meetings with internal and external stakeholders including advance preparation of meeting materials and prepare follow up materials and action items where necessary
• Provide hands-on support with meetings including organizing, restocking, set-up and tear-down meetings rooms, server, beverages, etc.
• Organize and coordinate group events and meetings which includes but not limited to booking company/commercial flights, travel visas, hotel bookings, ground transportation, mobile travel packs, satellite phone user, meeting venues, conference registrations, meals, restaurants, catering, etc.
• Take accurate minutes reflective of a sound understanding of the department meetings and distributes minutes in a timely manner
• Prepare presentations and reports of exceptional quality with minimal supervision for executive and senior level audiences
• Consolidate information and compile reports through the application of well-developed skills in Microsoft Office (i.e., Excel, PowerPoint, Word, Visio, SharePoint); advanced proficiency in Adobe
• Electronic filing, printing, and distribution of Management, ELT and Board documents (SharePoint, Teams, Diligent)
• Assist and support other Nutrien Executive Assistants and Administrators and on occasion provide vacation coverage as needed
• Represent the Office of the CEO by participating in Nutrien activities and events (i.e., United Way, Corporate Challenge, etc.)
• Support the Executive Assistant, President & CEO and the Office of the CEO with ad hoc tasks as needed

What you will bring:

• 8+ years of progressive administrative experience
• Post-secondary diploma/degree in Business Administration or equivalent experience is considered an asset
• Fluency in the use and management of leading-edge organization and communication technologies
• Highly proficient in MS Office including Word, Excel, PowerPoint, Visio, SharePoint, and Outlook and other software programs such as Adobe
• Proficiency in compiling / working / interpreting data for completing Excel data analysis while maintaining a strong attention to detail
• Excellent organizational, analytical and communication skills and ability to effectively complete complex tasks and prioritize work to meet established deadlines with minimal direction
• Strong written and oral communication skills and the ability to interact effectively with executive staff, external service providers and various corporate personnel
• Superior time management and multitasking skills with a strong sense of urgency under minimal supervision
• High energy and confident individual with demonstrated organization, prioritization, and critical thinking skills as well as proven active listening skills
• Superior attention to detail with an excellent command of English grammar as well as experience of editing and proofreading documents
• Strong team player with the ability and willingness to assume hands-on roles and duties
• An adaptable self-starter with results-oriented work style
• Ability to maintain a high level of confidentiality, exercise good judgment and work with discretion and flexibility in order to meet changing workloads and priorities
• Proactive and self-directed with the ability to work with a minimum of supervision
• Working knowledge of SAP an asset

Compensation & Benefits:

Salary Range $53,000 – $76,000 USD. This range is estimated for [insert position title] in Loveland, Colorado. Actual salary and benefits may differ based upon location.

We provide an attractive benefits package that includes comprehensive medical, dental, vision coverage, and life insurance and well as disability coverage for positions working more than 30 hours per week. In addition, we have a retirement program that encourages our employees to save for the longer term, with generous matching employer contributions. Our benefit package also demonstrates our culture of care with paid vacation, sick days and holidays as well as paid personal and maternity/parental leaves and an Employee and Family Assistance Program. Details of the benefits package will be shared in the application process.

In addition to base pay, this role is also eligible to participate in our annual incentive plan, consistent with the terms of our plan(s), which provide discretionary award opportunities reflecting components such as performance of the company and the employee. Details will be discussed through the application process.

This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company’s good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. Nutrien also makes internal equity a consideration in all pay decisions.

Are you a good match? Apply today!

Nutrien is an equal opportunity employer that is committed to creating an inclusive workplace. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics

This job will remain posted until filled. In accordance with Nutrien policies, you will be required to undergo a background check and may be required to undergo a substance test. Being fully vaccinated against COVID-19 is a condition of employment and that proof of vaccination will be required, with minimal exceptions, unless prohibited by applicable law. While we appreciate all applications we receive, only candidates under consideration will be contacted.

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