AA New Zealand Looking for Executive Assistant at Auckland Central, Auckland, New Zealand Full Time

We are on the lookout for two Executive Assistants to join the AA supporting our Executive Leadership team.

As an Executive Assistant you will be responsible for providing high-level administrative support, ensuring the smooth running of a variety of tasks and responsibilities. You will be the supportive force who empowers our senior leaders to help enable delivery of our vision and strategic initiatives.

• Coordinate Executive’s schedules, including diary management, event and conferences attendance as required.
• Support with planning for townhalls, national conferences, quarterly leadership meetings and all routine team meetings.
• Organise and coordinate meeting attendees, agendas, minutes, follow up actions, and ensure all necessary information is provided in advance.
• Act as a liaison between other executive assistants, team members, and internal and external stakeholders.
• Prepare itineraries and ensure smooth logistics for executive travel.
• Handle general correspondence, enquiries and email including preparing appropriate responses.
• Diarise executive and board meetings, paper due dates, and ensure Executives deliver to deadlines.

This is a wonderful opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

About You | Mōu

No job is too small, nor is your ability to go the extra mile! Your attention to detail, strength in planning and multi-tasking will see you power through the work and enable our leaders to deliver.

“We’re a team” – your collaborative nature and excellent relationship management skills will see you work collaboratively with your peers while taking ownership and responsibility.

Here’s a list of more about you:

• Highly developed verbal and written communication skills
• 5+ years’ experience supporting a senior executive or team in a large corporate
• Capable of thriving and multitasking in a fast-paced environment
• Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports and other documents
• Able to maintain a high level of integrity and discretion in handling confidential
• Comfortable working in a dynamic environment with broad guidelines and a high level of autonomy

What We Offer | Ngā āhuatanga kei a mātou

• Superannuation
• A birthday day off
• Free AA Membership
• Discounts off insurance products and services
• A hybrid work environment
• Be part of a HRD employer of choice

Working with the AA | Me mahi tahi tatou ki AA

For over 120 years we’ve been helping Kiwis on their adventures! Today, we’re one of New Zealand’s most respected and trusted brands.

From our humble beginnings as a motoring enthusiast’s club, the New Zealand AA (Automobile Association) has grown into a large, dynamic organisation offering many services and products to more than 1.8 million Members.

Here, we offer a lot more than roadside assistance. We’re constantly evolving and advancing into new businesses, offering new challenges and a range of opportunities.

Come join us and take your career on its next adventure!

Applications close Friday 9th February however applications will be reviewed as they are received, and interviews may be scheduled for shortlisted candidates ahead of the closing date.

Our teams celebrate diversity and believe that everyone should be able to bring their true selves to work every day. We want you to feel comfortable to be your authentic self throughout the recruitment process, please feel free to let us know if there is anything you need to allow you to participate equitably.

We are aware that there will be candidates who are interested in the role but may only feel comfortable to apply if they have ticked all the boxes. We want you to know that if you feel like you don’t meet all the requirements, please still get in touch. We’d love to korero to see if you might be a great fit for the role.