ABBVIE Hiring For Administrative Assistant/Accounts Payable Analyst at Dublin, County Dublin Full Time

We are a global, research-based biopharmaceutical company that combines the focus and passion of leading-edge biotech with the expertise and capability of an established pharmaceutical leader. Redefining what is possible is our business and our passion. Our goal is to help patients live healthier lives and we are proud to be a Great Place to Work.

We are recruiting an Administrative Assistant/Accounts Payable Analyst ( 12 months ) to join our diverse team in Citywest. Responsible for affiliate Procure to Pay (P2P) processes and relevant internal control requirements including compliance, transparency and screening, and resolution of outstanding P2P issues to ensure Key Performance Indicators (KPI) are met. Support Senior Accountant on relevant aspects for both internal and external audit requirements. Provide Administrative support across various tasks in the affiliate – to include support to the Office Manager/HR Manager

Are you intrigued? Do you want to learn more?

• Manage procure to pay (P2P) processes within the affiliate from shopping cart generation to purchase order creation through affiliate concierge model.
• Ensure service confirmations are completed on time to meet blocked invoice KPI targets.
• Manage the purchase order close process to meet aged purchase order KPI targets.
• Manage general ledger coding of shopping carts.
• Resolve accounts payable related queries from employees, vendors, FSS and BPO.
• Provide backup support for vendor management: vendor set-up, vendor amendments and vendor deactivation, where appropriate.
• Provide backup support for raising of once-off payment requests (ACRs), paid outside the PO system.
• Provide backup support for management of the contracts database within affiliate.
• Act as the Fiori subject matter expert for the local affiliate by supporting and onboarding requestors.
• Assist in audit preparation and all other projects assigned.
• Be the point of contact for P2P processes and provide a holistic service to the affiliate/function through passing on requests and troubleshooting appropriately.
• Provide administrative support to the Office Manager/HR Manager – to include Updating of Job Descriptions, Access Control Badges, Kronos updates, Assist with onboarding of new hires, Training Record , Survey tracking ,Invites for training and General Administration duties

So, what do you need to do this role?

• 3-5 years general administration experience in a varied role involving multiple stakeholders and activities.
• Education Leaving Certificate or above in related areas.
• Proven background in showing ability to manage successful P2P operation.
• Previous experience with SAP and Microsoft Office required.
• Intermediate Excel skills required.
• Ability to effectively plan and prioritise
• Strong communication and interpersonnel skills
• Strong organizational skills
• Ability to effectively multitask and prioritize
• Experience of dealing with confidential information
• Motivation to learn and develop.
• Experience in Accounts Payable processes

It’s important to remember, AbbVie is an Equal Employment Opportunity Employer; we value bringing together individuals from diverse backgrounds to develop innovative solutions for patients and being part of an inclusive work environment.

AbbVie is an equal opportunity employer including disability/vets. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran or active duty wartime or campaign badge veteran or a person’s relationship or association with a protected veteran, including spouses and other family members, or any other protected group status. We will take affirmative action to employ and advance in employment qualified minorities, women, individuals with a disability, disabled veterans, recently separated veterans, Armed Forces service medal veterans or active-duty wartime or campaign badge veterans. The Affirmative Action Plan is available for viewing in the Human Resources office during regular business hours.