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United States
ABM Industries Hiring for Branch Administrator at New York, NY Full Time
Job Description:
Provide general administrative support to the Site.
Perform general accounting functions including billing, A/R, new account setup and job costing.
Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred.
Gather semi-monthly timesheets from employees.
Distribute paychecks to Branch employees.
Complete work orders received from customers and provide follow up when completed.
Answer telephones in a professional manner and route calls appropriately.
Order office supplies and office equipment (laptop, Blackberry, etc) for the Branch through appropriate vendors.
Run and enter annual inventory of all locations.
Keep all subcontractor contracts and insurance up to date.
Profit and Loss report running and auditing.
Complete special projects as needed.
Provide general administrative support to the Site.
Perform general accounting functions including billing, A/R, new account setup and job costing.
Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred.
Gather semi-monthly timesheets from employees.
Distribute paychecks to Branch employees.
Complete work orders received from customers and provide follow up when completed.
Answer telephones in a professional manner and route calls appropriately.
Order office supplies and office equipment (laptop, Blackberry, etc) for the Branch through appropriate vendors.
Run and enter annual inventory of all locations.
Keep all subcontractor contracts and insurance up to date.
Profit and Loss report running and auditing.
Complete special projects as needed.
***Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.
High School Diploma or equivalent GED Required
1-3 years of office experience preferred
Preferred Qualifications:
Industry experience preferred
Must have strong MS Word and Excel knowledge, as well as ability to learn proprietary software.
Industry experience preferred but not required. Must be flexible and be able to multi-task.
Must have strong communication skills and be able to write business correspondence.
