Log In
Sign Up
United States
Actalent Hiring for Executive Assistant Job at California Full Time
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
Actalent
Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world.
Actalent’s global footprint and flexible delivery models ensure access to specialized talent where and when you need it. We promote consultant engagement through professional development and provide experiences to ensure continuous learning. Our people are the difference.
Job Summary
Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. A wide degree of creativity and latitude is expected. This position supports multiple VP’s.
What you’ll do
• Maintains and updates calendars and coordinates scheduling and conference calls
• Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required. Screens phone calls and dictates messages as required
• Provide high-level administrative support to the executives of varying levels, i.e. presentations, handle tasks of a highly confidential nature, reports, travel and lodging, itineraries, personal expense reports and other tasks, meeting minutes, calendars
• Plan meetings of varying sizes
• Communicating effectively, both verbally and in writing
• May partner with Director of Communications when it pertains to an Executive correspondence
• Travel to meetings as needed
• Partner with Professional Development to be a liaison between PD and field offices
• Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required. Screens phone calls and dictates messages as required
• Provide high-level administrative support to the executives of varying levels, i.e. presentations, handle tasks of a highly confidential nature, reports, travel and lodging, itineraries, personal expense reports and other tasks, meeting minutes, calendars
• Plan meetings of varying sizes
• Communicating effectively, both verbally and in writing
• May partner with Director of Communications when it pertains to an Executive correspondence
• Travel to meetings as needed
• Partner with Professional Development to be a liaison between PD and field offices
What we’re looking for
• Associate’s degree or its equivalent with 2 years of experience in the field or in a related area
• Time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Strong interpersonal skills
• Exceptional attention to detail
• Time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Strong interpersonal skills
• Exceptional attention to detail
