Adrianas Insurance Services Hiring for Executive Assistant/Personal Assistant Job at Irvine, CA Full Time

This great opportunity is for an Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. This role will coordinate and manage executive scheduling, prepare and organize important legal and strategic materials and plans, and support board meetings and the preparation of board materials.

Responsibilities:

• Manage information flow in a timely and accurate manner
• Financial reports: Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Manage scheduling for company
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails with clients and respond accordingly
• Ensure operation of office equipment, order maintenance when necessary
• Meet with special interest groups or individuals on behalf of executives
• Telegram reminders
• Travel to conventions (as needed)
• Trainings at events
• Helps format and edit his books for print and e-book formatting
• Helps manage his team and follows up with them
• Also assists as a licensing coordinator (as needed)

Requirements/Qualifications:

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Excellent written and verbal communication skills
• Time-management skills
• Attention to detail
• Discretion and confidentiality
• Strong organization skills
• Ability to multitask
• Energetic and eager to tackle new projects and ideas
• Strong interpersonal skills
• Problem-solver
• Hubspot experience is a plus!

Bilingual English/Spanish is a must have!

From Monday to Friday 10am – 7pm

*Not a remote position*

*Must be able to travel*

Job Type: Full-time

Pay: From $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Irvine, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 2 years (Required)
• Personal assistant: 2 years (Required)

Language:

• Spanish (fluent speaking, reading and writing) (Required)

Work Location: One location