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This position will support the Executive Assistant to the Secretary-Treasurer as well as general office support and assistance.

Duties and Responsibilities:

Provide all administrative support for the Executive Assistant to the Secretary-Treasurer;
Schedule activities, travel and speaking engagements and manage calendar;
Maintain tracking system for all check requests and checks;
Act as liaison with other department staff, AFL-CIO staff and affiliates;
Know, interpret and apply organizational policies, procedures, and protocols;
Develop, coordinate and assess office systems and operations, including but not limited to, record keeping, internal and external communications, meetings, travel and expenses and other areas as assigned;
Review incoming correspondence and materials;
Develop and maintain spreadsheets, database, e-mail groups and lists;
Independently prepare responses to inquiries and other correspondence;
Proofread, reformat and edit correspondence and policy statements;
Coordinate office workflow including resolution of questions and concerns, as well as development of ongoing office policies and procedures;
Understand, and be able to communicate, the function of the AFL-CIO to both the internal and external labor movement;
Retrieve information quickly from various sources including utilizing the web as a resource tool;
Assist and aid with Executive Office communications;
Screen, manage and prioritize visitors, calls and mail;
Process expense reports and make travel arrangements;
Substitute for Administrative Secretary to the Secretary-Treasurer as required;
Other duties as assigned.

Qualifications:

Demonstrated ability to work in a high-pressure environment and meet unpredictable deadlines;
Positive attitude and excellent communication and interpersonal skills;
Professional, courteous and tactful;
Demonstrated ability to exercise sound political judgment with highly sensitive issues;
In-depth knowledge of AFL-CIO structure, procedures and protocols;
Experience working with elected leaders or in an Executive Office capacity;
Demonstrated ability to work within a team as a lead or in a support capacity;
Demonstrated ability to prioritize and manage multiple tasks in addition to setting up systems to manage them;
Excellent problem resolution skills;
Highly motivated and a self-starter;
Demonstrated experience in taking and transcribing meeting notes (shorthand is not required);
Commitment to confidentiality and discretion;
Strong ability doing web-based research;
Demonstrated strong proofreading skills;
Demonstrated proficiency in Microsoft Word, Excel, Power Point and Google;
Ability to work overtime;
Ability to travel sporadically, usually two to three times per year.

Required tests include:
Clerical, Typing, Proofreading Practice,

Spreadsheet (excel), Intermediate Excel and Judgment

Hours will be 9:30 AM – 5:30 PM

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AFL-CIO Hiring for Administrative Secretary Job at Washington, DC Full Time

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