Air Canada Looking for Assistant Coordinator – IAMAW Clerical at Vancouver, BC Full Time

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

To provide general operational and administrative support such as mail distribution, filing, photocopying, preparing correspondence and maintaining records requiring initiative and judgment. Departement : Mail Distribution. Union : IAMAW Clerical

Tasks and responsabilities

Receive, deliver and pick up boxes, data, mail, parcels, etc. on a timely basis

Process outgoing mail, packages, etc.

Trace deliveries

Arrange for pick-up and receive courier deliveries

Verify and process invoices

Prepare and maintain records of postage, registered mail, waybills, etc.

Knowledge of postal regulations and Company mail handling procedures

Work with minimal supervision

Sort and distribute mail, correspondence and reports

Retrieve/provide information for internal/external customers

Answer telephones and greet customers

Operate office equipment

Process electronic mail

Order and maintain office supply inventory

Complete tasks in a timely and accurate manner

Organize and prioritize workload to meet deadlines

Maintain confidentiality at all times

Perform multiple tasks simultaneously

Prepare correspondence on the basis of verbal or written instructions

Operate specific department/Company software applications or mainframe programs

Update and input data

Prepare, maintain, update and revise files, records, reports, documents, manuals, etc.

Assist in receiving, indexing and revising manuals or data

Arrange travel and appointments

Arrange ground transportation for internal/external customers, e.g. taxis

Comply with Government Regulations, Company Policies, Collective Agreements and procedures

May be required to perform other related duties which do not affect the nature of the job

Qualifications

Education

High School graduation

Skills and knowledge

Good interpersonal skills

Good communication skills, both written and verbal

Basic knowledge of Microsoft Office applications

Proficiency in spelling, punctuation and grammar

Experience

Minimum 1 year office experience

Specific requirements

Some positions may require lifting,

Some positions require licenses, e.g. Driver’s, MOT, AVOP, etc.

Some positions may require shift work and/or work staggered starting and stopping times

Some positions may be required to perform receptionist duties.

Some positions may be exposed to weather conditions.

Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.