Air Tight Heating & Sheet Metal Hiring for Office Administrator / Front Desk Job at Fortuna, CA Full Time

Air Tight is a growing, fast paced HVAC / Sheet metal company with a long history of excellent customer service. We are seeking a full time Office Admin / Front Desk to join our team. Must be highly organized, able to multi-task, possess a positive attitude, have excellent customer service, communication skills and be willing to learn.

Key Duties:

• Is initial point of contact for Customers
• Answers phone in a courteous and efficient manner, routes calls to appropriate person, takes accurate messages and delivers them to the appropriate person in a timely manner.

· Greets clients at front desk.

• Communicates to Customers re estimates, schedules, invoices
• Maintain good employee relations and projection of the Company’s image to clients, the public, and other third parties.
• Communicate with and support management and staff
• Manage website and all social media
• Proposal writing, job initialization, project research for General Manager & shop fireman
• Verify and track all deadlines to facilitate smooth workflow and satisfied clients.
• Prepare, analyze, and send regular reports to corporate office.
• Manage schedules, organize office functions, and oversee daily office operations
• Assist with the retail sales and helping potential clients with questions
• Reconcile daily retail sales and prepare deposit weekly
• Accounts Receivable: Job costing, billing, and collections
• Accounts Payable
• Order and maintain all office and office supplies
• Support management in purchasing materials & supplies

Desired Qualifications:

• 2 years’ experience in office administration
• 1-2 years in customer service
• Proficient in Microsoft Office Suite (an emphasis in Excel and Outlook)
• Ability to work with multiple people and juggle tasks with limited supervision.
• Construction office and/or accounting experience a plus.
• Be able to pass a background check and pre-employment drug screening
• Compensation D.O.E and benefits package including medical benefits, 401K, and vacation accrual after introductory period
• Hours are M-F 7:30 to 4:30.

Job Type: Full-time

Pay: $18.00 – $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer Service: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location