AIS Heating and Air Conditioning Hiring for Administrative Assistant Job at Livermore, CA Full Time

Job Description: The Administrative Assistant is responsible for handling and scheduling customer calls. The Administrative Assistant supports the entire company as needed using a variety of computer and organizational skills. The Administrative Assistant maintains the product literature for the sales staff in order and up to date. The Administrative assistant is responsible for the growth and functionality of the installation department. The Administrative Assistant offers other accounting support as needed and as directed by management.

*Imagine a work environment that values you and the work you perform!

AIS Heating & Air Conditioning is well established family owned business that has been in business for over 10 years serving the greater bay area. We are seeking individuals looking to grow with our company as we continue along our successful journey. We offer a great working atmosphere, excellent pay, and benefits!

Job is located in Livermore!

Administrative Assistant Requirements:

• Minimum of two years administrative experience in and office
• Proficient in Microsoft Office Products
• Strong organization skills
• Detail orientated
• Ability to complete projects with minimal direction
• Strong verbal and written communication skills
• Able to answer multi-line phones
• Ability to multi-task
• Self-starter
• Works well under pressure
• Customer service skills
• Strong time management skills
• Ability to logistically think through a complete process
• Flexible schedule and reliable

Administrative Assistant Responsibilities:

• Retrieve messages from answering service and route appropriately.
• Answer all incoming calls.
• Schedule calls as directed
• Complete schedule accordingly.
• Prepare letters, marketing pieces, and spreadsheets as requested.
• Maintain product literature inventory.
• Receive and distribute daily US mail and internal mail.
• Confirm Vendor statements with vendor balance in accounting software.
• Order office supplies and maintain / control supply inventory.
• Update service database from each service ticket.
• Manage installation department
• Pull permits with proper building departments and counties
• Coordinate with third party companies
• Quality control
• Other duties as assigned.

* This position will keep you busy throughout the day. Working for a heating and air conditioning company means understanding that we are a weather driven company. We are looking for someone who can thrive in a fast-paced environment and is able to effectively multi-task.

BENEFITS

• 80% paid medical, dental and vision benefits
• 401(k) savings plan with 4% match
• Paid vacation/sick/holidays
• Life insurance
• Referral Program
• In-house training and support

• Spiffs and Commission on Sales

*

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
To keep our employees safe masks are required.

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 2 years (Required)

Work Location: One location