Akima, LLC Hiring for Administrative Assistant (Ability to obtain Secret Clearance) Job at Williamsburg, KY Full Time

Work Where it Matters

LDRM, a joint venture comprised of Lockwood Hills Federal, an Akima company, and DTSV, is not just another technical support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At LDRM, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

LDRM is seeking an Administrative Assistant to support the Visa Support Services (VSS) contract at the Kentucky Consular Center (KCC).

Essential duties and responsibilities for the position include, but are not limited to, the following:

Performs a wide range of simple to complex administrative support duties in support of the Center Operations Manager as directed.

Creates spreadsheets to track data and analyze results for errors and works with applicable personnel to resolve errors.

Uses a computer with Microsoft Office software to create, produce and edit letters, memoranda, reports, or other materials from rough drafts or notes.

Coordinates, consolidates, reviews for content and logic, and prepares production and program documents and reports, virtually all of which may be deadline driven.

Develops an understanding of policy, procedures, and guidelines to apply judgement for interpreting content of proposed changes.

Applies knowledge of the program to assist with the review and updating of SOPs and work instructions, track personnel changes and maintain current organizational charts

Develops and maintains master calendar of Program events, meetings, travel, and reports; and identifies inconsistencies.

Reads and routes incoming mail/email.

Prepares outgoing mail and correspondence, including email.

Arranges conference calls, monitors call-in line, assists with security and badging process

Coordinates and arrange meetings, including reserving facilities.

Prepares meeting agendas and coordinate meals and refreshments.

Meets and greets scheduled visitors and arrange their accommodations.

Attends meetings to transcribe and distribute minutes, identify issues and track to resolution.

Performs other related duties as assigned.

Although you may be able to work a Hybrid schedule, home and office, you must live within a 90-mile radius of the work site. You must be able to come into the office when needed.

Minimum Qualifications:
High School diploma or equivalent.

Strong administrative and organizational skills, prior experience preferred.

Strong proficiency with Microsoft Office Suite – Outlook, Word, Excel, PowerPoint, and Teams.

Strong command of the English language, both verbally and written.

Strong interpersonal and communication skills.

Ability to communicate clearly and effectively with management, the government, contractors, and colleagues in a professional manner, both verbally and written.

Ability to work independently and as a member of the team.

Ability to work effectively and efficiently in a team environment and relate well to others.

Ability to show initiative and commitment to the company’s goals.

Ability to readily adapt to changing requirements.

Strong commitment to performing and producing at the highest level of quality in all functions.

Ability to manage individual workflow effectively and improve processes when necessary.

Positive attitude focused on customer satisfaction.

Professional work ethic.

Ability to meet COVID vaccination and/or testing requirements as required by customer and/or contract.

Ability to successfully complete a pre-employment background investigation, including credit and criminal checks.

Ability to obtain and maintain a SECRET level clearance (requires U.S. citizenship).

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [email protected] or 571-353-7053 (information about job applications status is not available at this contact information).