Alberta Energy Regulator Hiring for Administrative Coordinator, Document Conversion Job at Edmonton Full Time

Location: Edmonton Regional Office
Employment Type: Full Time – Limited Term until March 31, 2022

Document Conversion Administrative Coordinator

The Opportunity
The Data and Information Services team is dynamic team in the Information Management & Technology Branch (IMT). We support and provide subject-matter expertise in confidential information and data management, and internal and external customer information requests.
We are seeking a Document Conversion Administrative Coordinator to join our team. As a member of the team, your role is responsible for the conversion, quality control, redacting, and management of AER regulatory submitted paper documents to electronic documents for dissemination. The role delivers quality support to internal and external stakeholders by investigating and collaborating with business partners to collect regulatory information submitted under energy enactments.

Your Key Responsibilities:

• Investigate and process AER regulatory submitted paper documents to electronic searchable records.

• Prioritize and manage multiple information requests from internal businesses and external stakeholders.

• Prepare and coordinate inventory of paper files and boxes for shipment to and from AER, AEP and third-party scanning provider.

• Timely transfer and tracking at all stages of the file transfer process.

• Perform quality control audits to ensure electronic documents are legible, complete, accurate and available within a timely manner, and in accordance to AER energy regulations, Freedom of Information and Protection of Privacy Act, Information Governance Sharing Policy and Information Governance Records Management Policy.

Qualifications :

• High School Diploma with 5 years business field experience.

• Knowledge of regulatory lifecycle, the AER’s regulatory system and work of branches at the AER.

• Experience with Microsoft 365.

• Excellent communication skills (written and verbal), and interpersonal skills with ability to easily establish and maintain credibility.

• Ability to effectively manage multiple tasks concurrently and respond to changing priorities.

Add itional Requirements/Information:

• All applicants must be legally entitled to work in Canada at the time of application.

• The health and safety of our staff is the number one priority for Alberta Energy Regulator. This role is required to be based in our Edmonton Regional Office and the successful candidate will be required to work in-person. The Alberta Energy Regulator has made the commitment to providing a safe working environment for roles required to attend in-person by social distancing, implementing additional cleaning protocols, and masking requirements for all in-person staff.

Benefits at the AER

• F lexible benefits program

• Work/Life Balance time off programs

• Healthcare spending account

• Voluntary Group Savings Programs

• Employee & Family Assistance Program

• Visit our careers page for more details on all the AER has to offer!

For Internal Applicants Only

• Under the AER’s Classification Framework this position is a S1, Level 1

• In the event a current AER employee would like to apply for an internal posting, the employee will inform their leader prior to submitting their application.

• Please note: Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.

• This position is eligible as a Temporary Assignment. Should the successful employee be a permanent employee, they would retain their permanent status for the term of the contract and potentially be eligible for Acting Pay as per the AER’s Compensation Policy. At the end of the assignment, the employee would either return to their current role or be reassigned to an equivalent role within the organization.

Please note, this job advertisement will close on October 7, 2021 at midnight.

Job Type: Full-time

Work Location: Multiple Locations