Alliance Française of Austin Hiring for Administrative Assistant (Part-time) Job at Remote Full Time

Administrative Assistant
Part-time, Remote Position

Alliance Française d’Austin (AFA) is the local independent branch of the Nonprofit Alliance Française world-wide network. Its mission is to increase awareness and interest in French culture and language within the local community. It has policies and practices of non-discrimination. It offers a variety of cultural and social events, and quality courses with an emphasis on conversational French. We offer over fifty group classes each of our sessions along with private courses at all levels. We have six, seven- week sessions each year.

We are looking for an experienced individual who is able to work independently to act as our Administrative Assistant reporting to the Business Director.

Responsibilities

• Weekly entry of staff timesheets for payroll into our software for our submission to bookkeeper with necessary communication to students via email when regarding accounts
• Responsible for building out the session schedules in our software platform with accompanying

ZOOM links based on feedback from the School Coordinator

• Monitor new payments for private classes and build them out appropriately in software and ZOOM.
• Run monthly reports for bookkeeper.
• Verify membership status in our Culturetheque database.
• Issue credits and refunds as directed by School Coordinator and/or Business Director
• Qualify and distribute scholarship applications to the Scholarship Committee (April & November)

Qualifications

• Applicants must be a high school graduate. Some college is preferred.
• Must have at least 2-3 years of experience in working in a data entry or administrative assistant capacity for a small or medium-size business. Experience in the use of CRM and/or accounting software is required.
• Be comfortable with technology of online platforms and videoconferencing tools such as ZOOM is desired.
• All AFA employees are responsible for having access to own Laptop or Desktop as outlined in our employee handbook along with reliable Internet services.

Availability

This is an hourly position. Estimated hours per week can range from 10-15. Weeks during the registration period may require increased hours due to communication demands. Much of the work can be done independently.

To apply for this position, please submit both your resume and cover letter in English. We will only be able to contact those whom we would like to meet for an interview.

Only those who are eligible to work in the US should apply for the position.

Job Type: Part-time

Pay: $18.00 – $24.00 per hour

Schedule:

• Monday to Friday
• On call
• Weekend availability

COVID-19 considerations:
This is a remote position and does not require face-to-face meetings.

Experience:

• Data entry: 2 years (Preferred)

Work Location: Remote