American University of Beirut Hiring for Office Assistant at New York City Metropolitan Area Full Time

AMERICAN UNIVERSITY OF BEIRUT

The Debs Center – New York Office

Position:

Part-Time- Office Assistant, reporting to the Associate Director of Operations

Schedule:

In-person- Monday, Tuesday, and Thursdays, approx. 25 hours a week; occasional Wednesday and Fridays for events

Start: Immediate

MINIMUM JOB REQUIREMENTS:

·      Bachelor’s degree

·      Minimum of 2 years of administrative experience.

·      Higher education experience preferred. 

·      Highly organized

·      Professional demeanor – this position involves interaction with VIP board members, panelists, and guests

·      Familiar with Microsoft 365 Suite – specifically SharePoint

Responsibilities Include: 

·     Record keeping for Office of the President: printing, filing and file maintenance [sharing of documents with Beirut]

·     General oversight of documenting USA events for University Archives [maintaining and sending programs, menus, etc. to Beirut archivist.]

·     Data entry: Expense reports, receipt gathering

·     Travel and accommodations coordination

·     Answering general office emails and voicemail (transcript requests, employment and degree verifications, student inquiries, etc.) 

·     Maintenance, scanning, and labeling of archival materials

·     Staffing for office and NYC based events and board meetings (receptions, check-in, set up, etc)

·     Collaborating with office/operations assistant as needed

·     Assist with special projects as needed