An Automotive R&D Company Hiring for Office Coordinator at Cambridge, MA Full Time

HireArt is helping an automotive R&D company hire a bright, resourceful, and highly motivated Office Coordinator to ensure a seamless day-to-day experience for the company’s Cambridge office.

As an Office Coordinator, you’ll be the face of the company, responsible for greeting and assisting guests and visitors, receiving and distributing inbound and outbound mail, ordering office supplies, and making sure the front office stays neat and tidy.

We’re seeking someone who is customer-focused, an excellent communicator, extremely organized, able to multitask effectively, and passionate about the company’s mission.

As an Office Coordinator, you will:

• Greet all guests and communicate with hosts upon arrival.
• Deliver a warm, professional and culturally sensitive experience to all staff, clientele and guests.
• Register all guests with security/reception.
• Provide general office support as needed on a timely and consistent basis.
• Live and breathe the mission and values of the company.
• Manage all services, including food and beverage, equipment, supplies, janitorial, security, and maintenance.
• Maintain a system for mail and package services.
• Proactively review and negotiate contracts to ensure competitive pricing and delivery on scope of work.
• Offer creative solutions and suggestions as it benefits the company and employee needs.
• Manage non-facilities work requests, ensure timely responses and deliver an excellent level of customer service.
• Ensure general cleanliness and appearance of the office (i.e. front office, lobby, kitchen, conference rooms, bathrooms, and other common areas).
• Manage seating chart and update to ensure accurate information flow.
• Stocking and maintaining snacks and beverages in kitchens and inventory supply rooms.
• Coordinate, communicate, and execute internal and external company events in collaboration with the administrative team.
• Deliver a great onboarding experience to new hires in partnership with HR, IT and Hiring Managers.
• Troubleshoot minor IT/AV issues onsite and be judicious in requesting IT team’s support.
• Support administrative team in testing VTC, greeting guests, event setup/breakdown and other logistics.
• 2+ years of relevant experience (e.g. reception, administration, or similar)
• Tidy and organized
• You love multitasking in a fast-paced environment
• You’re a people person with an understanding of the value and impact of great customer service
• You’re a clear and polished communicator, both in writing and in person
• A high sense of urgency and ability to work in fast-paced, ever-changing environment
• Able to lift items up to 35 pounds
• Start-up experience is a plus

Commitment: This is a full-time 1 year contract position (with possibility of conversion) staffed via HireArt and based in Cambridge, MA. It is open to candidates who are local to the Cambridge area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.