AppleOne Hiring for Executive Administrative Assistant at Chicago, IL Full Time

RESPONSIBILITIES INCLUDE:
Maintain and manage numerous complex and detailed calendars for several stakeholders and Managing Directors

Responsible for the coordination and logistics of both internal and external meetings

Arrange and coordinate all aspects of complicated domestic and international travel

Organize all aspects for offsite conferences and external events; including catering and transportation

Expense Management • Processing invoices and expense claims for team members

Assist with staff onboarding and off boarding which includes requesting equipment setup and system access

Produce high quality emails and messages to individuals at all levels of the organization

Handle regular activities without prompting, and advise in advance with issues or delays

Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly

QUALIFICATIONS:
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Advanced ability to organize and prioritize travel, calendar and expenses for busy senior leaders

Tact and good judgment in confidential situations and proven experience interacting with senior management

Strong proficiency in Microsoft Office and the ability to learn new or advanced features

Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)

At least five years of administrative experience supporting C-Suite level preferred

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

0-1 years