AppleOne Hiring for Executive Assistant at Santa Clara, CA Full Time

An exciting, fast growing technology firm in Silicon Valley is searching for a passionate and agile EA to support their CEO. This dynamic problem-solver with a •get it done• attitude will be a key player amongst the Executive Support Team. The ideal candidate is comfortable operating in a fast-paced start-up environment. Competitive salary, hybrid working model (2-3 days in office per week), and generous benefits package are just a few highlights.

This Direct Hire opportunity offers a starting salary of up to $94,000 annually, DOE.

Core Responsibilities:

• Manage a lively and constantly evolving calendar
• Act as gatekeeper, time-advocate, and liaison creating efficiency and balance for the CEO•s schedule
• Coordinate internal and external meetings including but not limited to team meetings, off-sites, one-on-ones, speaking engagements, and personal engagements
• Offer coordination support for any candidate interviews as-needed
• Book all domestic and international travel, taking into account costs, and proper documentation for any international travel
• Handle multiple requests for Executive•s time, utilizing strong judgment in handling priority of requests
• Format documents and presentations
• Be a culture-contributor: highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations
• Adapt to a fast-paced, constantly evolving environment

Qualifications:

• BA/BS or equivalent experience
• 5+ years of experience as an Executive Assistant. Minimum 2 years supporting a C-suite leader
• Ability to build strong relationships and a personal network throughout the company (both in-person and remotely)
• Excellent calendar management skills, including the coordination of sophisticated meetings
• Skillful execution of administrative activities, organization, and process
• Adaptable and able to work with limited information and ambiguity
• Strong self-starter that can take a task and run with it with limited supervision from the executive
• Able to maintain high levels of confidentiality
• Comfortable adapting to a fast-paced working environment with a predominantly extroverted social dynamic that seeks same-level energy
• Creative problem solver able to think in an unexpected way
• Availability to perform job duties outside of normal business hours when vital

AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

0-1 years