AppleOne Hiring for Executive Assistant – up to $95K – at San Diego, CA Full Time

Executive Management Firm is currently conducting a search for an experienced professional Executive/Personal Assistant. This position is a direct hire opportunity with compensation up to $90K depending upon experience and education.

This is not your typical Management Firm and they are not looking for the typical candidate. They are a team of authentic, humble, passionate, reliable, dedicated, and compassionate individuals. Their goal is to find and reward great people that support our collaborative work environment. Their passion for providing industry-leading service to their clients is what drives them They are looking for team members that can make them even better!

We are seeking a highly motivated, detail oriented, and experienced Executive/Personal Assistant to join their team, reporting to the Principals. The candidate will be meticulous with detail and have strengths in writing, grammar and punctuation. The role•s primary responsibilities will be managing the schedule and communication of the CEO. Successful candidates will have a degree, 5+ years of executive/personal assistance experience, entrepreneurial-minded approach to business, stable work history and excellent computer skills.

JOB RESPONSIBILITIES:
The role•s primary responsibilities will be managing the schedule and communication of the CEO

Keeping executives organized

Work with and keep constant communication with client•s representatives, business partners

Answering phones and screening calls

Calendar management – Schedules meetings and conference calls

Coordinates onsite meetings, luncheons, coffees, and in-house events

Note taking during meetings

Sending out agendas

Setting up processes and checklist for repetitive tasks

Preparing letters and email correspondence and editing letters, documents, emails, proposals, and ensures a follow up with those that require answers, responses, and written replies

Assisting with contracts and agreements (track changes)

Assisting with project management and organization

Online and physical document filing

Office management- supplies, kitchen organization and stocking

Managing Travel – international and domestic travel ranging from air, auto and hotel reservations to passport and visa applications

Expense Reports (tracking and creating expense reports)

Greets and checks-in clients and other guests for meetings and events

Coordinates and manages vendors and contractors for the office

Maintains confidential files and honors the integrity of all information

Assistance with personal matters from time to time

Managing service providers for personal home

Managing meal service subscriptions

QUALIFICATIONS AND REQUIREMENTS:
Bachelor•s degree strongly preferred.

Five years minimum relevant work experience.

Experience with executive administrative support.

Demonstrated high proficiency in MS-Teams, MS-Word, Outlook, Excel, and PowerPoint; excellent command of the English language, including spelling, grammar, punctuation, and business writing.

Professional, personable, tactful, efficient, and self-motivated.

Strong interpersonal skills and sense of teamwork valued.

Strong organizational skills, multitasking, accuracy, service-minded, and meticulous adherence to details required

Entrepreneurial-minded approach to business; small/midsize company experience preferred

Strong written and verbal communications skills.

Do whatever it takes attitude

AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

0-1 years