Applus+ Hiring For Administrative Assistant at Edmonton, AB Full Time

Position Purpose:

Duties and Responsibilities:

• Prepares and organizes client files.
• Collects weekly timesheets and prepares weekly data entry for Payroll purposes.
• Prepares and processes weekly invoice drafts.
• Requests safety training for Technicians.
• Prepares purchase order requests.
• Organizes customer billing reports.
• Collects and audits weekly expense reports.
• Coordinates travel and accommodation bookings for Technicians Updates resumes and certification pages for Technicians.
• Updates and maintains various documentation.
• Coordinates all mail including arranging couriers when required.
• Maintains office supply inventory and orders supplies in a cost-effective manner.
• Assists with the distribution of company supplies to project sites and Technicians.
• Provides back up support for the Operations team.
• Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
• Other duties may be assigned as deemed necessary.

Knowledge and Skills:

• Firmly adheres to the values and ethics of Applus. Exhibits honesty, discretion, confidentiality, and sound judgment.
• Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
• A sense of urgency, good attention to detail, excellent organizational and analytical skills, pragmatic, eager to learn.
• Have the ability to establish and maintain effective and professional relationships with other management staff, employees, and the general public.
• Adapt in a fast-paced environment with the ability to manage competing priorities and multi-task with minimal supervision.
• Ability to excel in a team environment.
• Strong computer skills in MS Office and other software applications.
• Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.

Education and Work Experience:

• Post-secondary education in Office Administration from an accredited College.
• 2-3 years’ experience in office administration.
• Equivalent experience combined with other formal training and accreditations may be accepted.

Working Conditions:

• The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
• The work is primarily sedentary.
• The noise level in the work environment is usually quiet to moderate.
• Work outside of normal business hours will be occasionally required.
• Overtime required during the week and weekend with work volume.
• Ability to be flexible with work schedules and respond to requests without advance warning or notification.
• Occasional to frequent travel will be required within Canada.