APTIM Hiring for Administrative Assistant at Baton Rouge, Louisiana Full Time

Job Overview:

Perform general administrative tasks for facility. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings and conference calls. Respond to stand requests from internal or external customers. This is a temporary position.

Key Responsibilities/Accountabilities:

• Electronic and hard copy filing and file maintenance.

• Printing, copying and scanning of hard copy files.

• Data entry and validation in electronic databases.

• Develop and compile weekly reports.

• Schedules meetings.

• Maintains and communicates group calendars.

• Orders departmental supplies.

• Corresponds with vendors for departmental needs and invoicing.

• Coordinates/schedules departmental events including catering needs.

• Meets and escorts visitors.

• Answers phone calls.

• Takes messages/meeting minutes.

• Coordinates building maintenance needs.

• Other activities as assigned.

Basic Qualifications:

• Minimum 5 years of administrative experience.

• Works with moderate supervision/guidance. Depends on others for direction.

• Works on straightforward tasks using established procedures.

• Proficient in Microsoft Office Suite.

• Strong attention to detail.

• Strong proofreading and editing skills.

• Ability to maintain a high level of confidentiality.

• Excellent written, verbal and interpersonal skills.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing [email protected] or calling 855.343.5600 for assistance.