Arch Staffing and Consulting Hiring for Payroll/Timekeeping Specialist at Everett, WA Full Time

Job Location : Everett, Washington

Arch Staffing and Consulting has partnered with a leading Transport organization in their search for an Payroll/Timekeeping Specialist role in the state of Washington.

What’s in it for you?

• Full Time, Direct Hire
• Comprehensive and competitive benefits
• Wellness Programs like fitness centers, health club membership etc.
• Extensive Employee Assistance Program including family members
• Paid Time Off
• High Premium Medical, Dental and Vision Benefits available to employees and eligible dependents
• Life Insurance Cover and more which are unparalleled in the industry.

Synopsis:

This position is part of a team that is responsible for processing bi-weekly payroll for 800+ employees, totaling $65 million annually, in compliance with applicable personnel policies, labor contracts and state and federal regulations.

The regular days off for this position are Wednesday and Thursday as weekend coverage is needed. Candidates must able to work Friday through Tuesday and Holidays as the regular work schedule and be available to work extended hours as needed to meet strict payroll deadlines.

Essential Duties

• Enters daily payroll exception data into Trapeze OPS crew scheduling software. Validates timekeeping calculation results for accuracy and for compliance with the labor contract, personnel policy, and labor laws. Research discrepancies, makes corrections and documents the changes. Reviews all documentation to be retained for completeness. Exports the final pay data to PeopleSoft and maintains a reconciliation of the two systems.
• Enters data from timecards into PeopleSoft.
• Reviews payroll for accuracy and completeness. Calculates payroll, reconciles payroll to various reports.
• Responds to the payroll related inquiries from employees, management, and outside agencies. Serves as a resource for payroll issues.
• Develops and documents payroll procedures to ensure payroll is processed consistently and accurately.
• Prepares biweekly transmittal reports and responds to requests for information from the Washington State Department of Retirement Systems.
• Works with IT Staff to troubleshoot system problems and testing functional updates, upgrades and fixes.
• Processes, monitors, reconciles, and reports union dues deductions.
• Responds to garnishment requests. Sets up garnishments in PeopleSoft. Processes biweekly payments to garnishers. Reconciles related general ledger account
• Processes after payroll payments to third parties for employee voluntary deductions and reconciles related general ledger accounts.
• Validates FMLA and Workers Compensation leave hours using authorization reports provided by Human Resources and third-party vendors. Creates adjusting entries as needed.
• Calculates and documents short-term disability, industrial insurance and donated sick leave supplements.
• Maintains archive of payroll records.

Requirements

Minimum Qualifications

• Associate degree (AS or AA) or a two-year technical certificate in accounting or related field.
• Five years increasingly responsible payroll experience.
• Four years payroll software experience.
• Must be able to work Friday through Tuesday and Holidays as the regular work schedule and be available to work extended hours as needed to meet strict payroll deadlines.

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above may be considered.

Preferred

• Experience working with PeopleSoft.
• Experience working with Trapeze software.
• Experience producing transit or union payroll.

Entry Requirements for: Knowledge and Skills

Qualification to enter this position requires knowledge of the following:

• General accounting principles and payroll processing.
• General knowledge of payroll related labor laws, such as FMLA and FLSA.

Application and Selection Process:

• The deadline for first consideration is close of business day, Friday, January 27, 2023.
• Applicants for this job may be considered for other openings up to six months after the date this position is filled.
• Applicants who meet the minimum requirements may be asked to provide a portfolio sample of work, scheduled for an interview as well as a variety of tests to demonstrate knowledge and skills for the position. The evaluation process may include interviews, background checks, reference checks and various performance tests.

Employee Benefits:

Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue nineteen (19) days of Paid Time Off (152 hours) in their first year and receive nine (9) paid holidays throughout the calendar year. Full list of all benefits and details can be found here.

Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance.

Effective January 1, 2022, all new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.

If you have a family member, or share the same living quarters of a current agency employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected.

Agency provides a tobacco-free and drug-free work environment. As a recipient of federal funds, agency is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

About Arch Staffing and Consulting

Arch is a diverse and global staffing firm incorporated in 1993. Along with our other divisions, we employ over 20,000 consultants in 72 offices around the world. Arch Staffing & Consulting will be the premier global staffing resource our clients, candidates and colleagues count on. We focus on finding our candidates their ideal job and we help our clients find ideal candidates.

Arch provides professional and commercial services for all industries, including information technology, accounting & finance, administrative, skilled trades, engineering, healthcare and industrial.

Our team has more than 100 years of combined experience in the staffing industry, and a large network of proven talent. We have built a culture that attracts and retains the best talent in the industry. At Arch Staffing, placement is just the beginning of the process.

IND1

Job Type: Full-time

Pay: $64,605.00 – $77,527.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How many years of experience do you have with payroll?
• How many years of experience do you have with payroll software?
• 5. Are you willing and able to work Friday through Tuesday and Holidays as the regular work schedule and be available to work extended hours as needed to meet strict payroll deadlines?
• Do you have experience producing transit or union payroll?

Work Location: One location