Archway Recruitment Looking for Administration Assistant at Wellington, Wellington Region, New Zealand Full Time

All-rounder Administrator required! You’ll join a nationally owned company that has a reputation for retaining their staff and an open style with client and staff involvement at all levels. The culture is supportive, close-knit and they hold various social activities throughout the year.

You’ll work in collaboration alongside the Administration Manager to support the Wellington office of 30 staff with day-to-day operations and the smooth running of the business.

This is a permanent, full time opportunity with the added benefit of a 9-day fortnight. Reduced hours (30-40 per week) can be considered for the right candidate.

Your Key Tasks

• Day to day administration duties to ensure the office is running smoothly
• Order and maintain office supplies such as stationary, catering and first aid kits
• Set up for meetings and prepare refreshments for the team, visitors or clients
• Maintain general upkeep of the office and ensure the office is presentable
• Assist with records management, archiving, scanning and the closing of all job related files
• Assist with the set-up of project jobs in Workflow Max
• Assist with monthly invoicing
• Attend and take minutes at weekly staff meeting when required
• Ensure timesheets are up to date and submitted in required timeframe
• Undertake reception duties, greeting visitors and answering the phone
• Use the various tools such as Microsoft Office 365 and SharePoint

The benefits on offer:

• Great company culture that is supportive, friendly, and inclusive
• Various social team events held throughout the year
• Team lunches twice a week
• Ongoing training and development
• Southern Cross health insurance after 6 months
• Annual health and wellness allowance
• 40 hours per week with a 9-day fortnight option

About you:

To be successful in this role you will be a good communicator and bring a positive and can do attitude to your work. Your role will require a level of autonomy, where you will be responsible for your own tasks but also contribute to the wider team supporting them with anything required. Being well-organised in your day and prioritising deadlines will be important. The team will offer plenty of support and you’ll work with some great people!

Interested? Please hit the ‘apply’ button, attaching your CV and a cover letter that explains why you are interested and what you offer. For a confidential chat contact Emma on [email protected] or phone 021 240 7570.