Arts Building Hiring for Arts Building Administrator Job at Gibsons Full Time

Arts Building

Job description

We are looking for a community-minded individual to fill our Admin and Programming role at the Arts Building. The position is primarily done from home and includes the following duties:

Programming & Instructor Liaison

-Maintain calendar of events by responding to inquiries and reaching out to local artists, teachers etc. through email, newsletter, and social media

-Program arts classes for a variety of ages and media; reach out to new instructors and maintain variety of offerings. Communicate with Board (Daniel) for assistance with programming.

-Send interested instructors building details and required info for advertising

-It’s good to have about at least 1.5 – 2 months of advertising

-Meet new instructors to go over the building

-Create FB Event Page and Post to advertise classes

-Create and maintain google spreadsheet of registrations

-Send out reminder to all registered students 4 days before a class

-Request cheque from treasurer for 70% of instructor income

-Mail cheques (ask for mailing address) or leave cheque for instructor at the Arts Building

Rentals

-Respond to inquiries for rentals

-Advertise rentals available on website and social media

-Add rental hours to calendar

Promotions Advertising

-Send out Newsletter through Mailchimp approximately twice a month

-Share website event page on Facebook & Instagram

-Add classes to the Coast Cultural Alliance events calendar by filling out form

-Make fliers/posters for upcoming classes and put them up on the door, in lower G, and at coffee shops. (Helps to do a few classes at a time or do “Upcoming” and a list so you don’t have so much postering to do.

-Maintain exterior chalk board with upcoming classes and events

Admin

-Attend Board of Director meetings to provide communication on art classes

-Email appropriate Director with questions/invoices for HCCS, such as the Town of Gibsons, website renewal, internet invoices etc.

-Make sure class registration lists get updated after all payments are in and download pdf version of it for records.

– Regularly check the Arts Building mail box and collect payments for classes & rentals

-Occasionally check PO mailbox across the street (post office box # on key in drawer)

-Update class list spreadsheets in google drives

-Record payments on Deposit Details Excel sheets, and bank deposit book and put on Google Drive

-Make bank deposits regularly

-Transfer funds from PayPal to bank account

-Track rentals on google spreadsheet and put on Google Drive

-Track donations & special event income on google spreadsheet and put on Google Drive

– Track Little Hands income on google spreadsheet and put on Google Drive

– Track your expenses on google spreadsheet and put on Google Drive

-Invoice for monthly hours

-Invoice for monthly expenses

-At the end of the month (by first week of following month) download deposit and expense pdf’s and send updated files to Kelly our bookkeeper

Note.-This is a part-time position ( 15-24 hours per Month)

Job Type: Part-time

Salary: $20.00 per hour

Part-time hours: 4-6 per week

Expected start date: 2021-10-04

Arts Building provided the following inclusive hiring information:

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

• Women-led organization

Job Types: Part-time, Permanent

Pay: $30,746.00-$96,152.00 per year

Additional pay:

• Overtime pay

Benefits:

• Casual dress
• Flexible schedule
• Work from home

COVID-19 considerations:
Most meetings virtual. Work from home.

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• Community Manager: 1 year (preferred)

Work remotely:

• Yes