Ascend Staffing Hiring for HR Assistant – Hiring Immediately at Salt Lake City, UT Full Time

Position Summary: The Operational/HR Assistant position will serve in a front facing capacity to customers, employees, and other visitors while maintaining a hand in other vital administrative duties. They will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department. This individual will assist with finding, sourcing, attracting, and hiring talent for organizational needs.

The position requires someone who possesses a friendly and outgoing personality, and a strong ability to multi-task.

Compensation

$21 per hour to start with advancement opportunities!

Essential Duties & Responsibilities

Operational support:

• Greet and assist corporate visitors (customers, employees, and other visitors) at front desk reception area
• Provide general administrative duties such as: scanning documents, sorting and dispersing mail
• Arrange conference calls, meeting logistics, conference room reservations, and training required by department as needed
• Design and create presentations, reports, and newsletters etc. on behalf of the Plant using various mediums such as PowerPoint and desktop publishing computer software
• Employee ID badge maintenance (creation, replacement, and access)
• Answering and fielding calls from the front reception to the appropriate parties
• Role in emergency response process

HR support:

• Support recruiting process which may include

o Sourcing, screening resumes and evaluate applicants

o Interviewing and giving tours to potential applicants

o Communicating with recruiting agency to fill roles in a timely manner

o Scheduling and conducting phone interviews

o Providing status updates to HR and hiring managers as necessary

o Collecting interview feedback and documenting candidate assessments throughout the interview process

• Maintain employee files (create new hire files, add documents to existing files, and clean up as necessary)
• Assist HR with new hire orientation by compiling welcome packets, reserving rooms, ordering lunches and coordinating calendars with required parties
• Process e-Verify and notify HR with any non-matches
• Assist with the coordination of all employee related activities, such as training, health fairs, general meetings, employee recognition program, holiday and special events, etc.
• Responsible for the maintenance of all employee related bulletin boards to ensure compliance and up to date information
• Assisting employees with any login troubleshooting to the ICU Medical portal and payroll system

Knowledge, Skills & Qualifications

• Ability to manage multiple priorities and consistently meet specific, time sensitive tasks within a fast-paced environment.
• Maintain a high level of confidentiality when dealing with sensitive employee information
• Completes work with limited degree of supervision
• Demonstrated capability and knowledge of Microsoft Office (i.e. Excel, Word, Access, Outlook and PowerPoint)
• Demonstrated ability to perform data entry with speed and accuracy
• Strong teamwork, interpersonal, and organizational skills
• Effective oral and written communication skills
• High degree of initiative and demonstrated ability to work with frequently changing priorities and a strong attention to detail
• Ability to be flexible; willing to take assignments within different areas of the company
• Work on special projects as they arise

Education and Experience

• High School Diploma or equivalent GED required
• Previous experience as a HR Administrator or Intern preferred

Minimum Qualifications

• Must be at least 18 years of age

Physical Requirements and Work Environment

This is largely a sedentary role.

• This job operates in a professional office environment and routinely uses standard office equipment.
• While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

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