ASOS Hiring for Executive Assistant at London Full Time

Executive Assistant to Chief Financial Officer and Chief People Officer (9month FTC)

Location: Greater London House, Hampstead Road, London NW1 7FB

Department: PX/Finance

Reports to: Lead EA

Overview

In this role you should be a reflection of your Executives, living the ASOS Way and acting as an ambassador of ASOS and your Execs. You will be accountable for managing your Executives day to day at ASOS to ensure they meet their responsibilities. You must be committed and have an adaptable approach to maintaining relationships with internal and external stakeholders, responding quickly to the demands and remain one step ahead at all times.

This role encompasses a wide variety of tasks and requirements – varying from meeting and greeting guests through to compiling reports and managing deadlines.

The Person

The ideal candidate will be confident working at significant pace, proactively managing varying priorities and managing upwards. The individual must be a self-starter as well as constantly looking ahead to prioritise time and workload and anticipating the requirements of other’s needs. It’s also vital the candidate is confident in building relationships with key stakeholders (both internally and externally) and has a desire to gain a wider understanding of the work being undertaken across the team. Gaining a deeper understanding of the function will help to strengthen the support provided to the Executives.

Previous experience as an EA supporting to Exec/C-Suite level is essential, providing examples of organisational and project-management skills.

The Team

You will be working within the Finance & PX function, which are overseen by both the CFO & CPO.

You will also be part of a wider PA team, consisting of PAs and EAs across the business who work collaboratively day by day.

The Role

You are an extension of the Executive’s you support, with your responsibilities including, but not limited to:

• Proactively manage and organise Exec and Director’s diaries – ensuring efficient and sensitive time management, constantly looking ahead.
• A strong understanding of the Exec and Director’s priorities, enabling you to proactively manage their time and schedules.
• Screening all telephone calls, enquiries, any requests and handling them when appropriate.
• Inbox management and handling/flagging of any emails as appropriate.
• Proactively ensuring HR tasks are managed effectively (ongoing management of Workday systems, team review processes etc).
• Assisting in all meetings with agendas and minute taking as and when required (including chasing actions and following up).
• Meet and greet guests from reception on behalf of the Exec and Director.
• Supporting with decks, projects and presentations for the Exec and Director.
• Managing and co-ordinating weekly and monthly departmental meetings, ensuring agendas and presentations are agreed in advance and created in a timely manner.
• Co-ordinating, organising and booking travel (UK and International). Ensuring detailed itinerates are created and distributed, all visas or any other documents are confirmed, taxis are booked when required, restaurant reservations are confirmed any additional requests.
• Collating and proofreading monthly reports and any presentations.
• Confidently liaising with clients, suppliers, colleagues and Exec members.
• System applications for the Exec and Director (headcount requests, invoice management etc).
• Creating all briefing documents as and when required for meetings. Including any background research, briefing papers, reports, presentations and presenting findings.
• Responsible for all Exec and Director press enquiries (TV / radio / magazine / newspaper) liaising with Press teams.
• Organising conference calls, ensuring all participated are the correct details.
• Ad hoc personal errands on occasion.

Additional points to consider:

• Be prepared to work out of office hours and monitor ED emails
• Integrity is a must! This is a confidential role with a large amount of confidential data, you must demonstrate this professionalism at all times.

What’s in it for you?

• Competitive salary, bonus and pension matching
• Life insurance, free private medical care, cycle to work scheme + more
• A bespoke flexible benefits scheme catered to you
• Best in class Learning & Development schemes and career development programmes
• 25 days holiday + never work on your birthday again!
• Free modern onsite gym, plus personal training and wellness rooms
• A dynamic social environment, from company-wide sports days, charity days, ‘Give A Week Away’ opportunities to visit our charity partners in India & company-wide celebrations to name just a few
• Huge staff discounts and sample sales

We want our people to be whoever they want to be. That’s why we’re committed to creating a truly inclusive culture at ASOS, but how’re we doing it?

Through our Fashion with Integrity strategy we are driving diversity, equity and inclusion across every aspect of ASOS and ensuring every ASOSer can be their authentic self at work. We want our people to be whoever they want to be, because we believe people who bring their best selves to work, do their best work.

We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter. We’ve also recently been placed 8th in the Inclusive Top 50 Companies Employer List too.

There are safe space employee networks and we host a monthly DEI events series to help support and celebrate all of our people. We are constantly listening to our people, evolving, changing and taking a flexible approach to how we make ASOS truly inclusive.