Associa Hiring for AP Mailroom/ Data Entry Support Specialist Hiring Event Job at Richardson, TX Full Time

The Accounts Payable (AP) Mailroom & Data Entry Support Specialist will be responsible for the processing of vendors invoices in a timely and accurate manner. This is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations throughout North America.

Job Duties and Responsibilities

• Prepare invoices received from the mailroom to be scanned.
• Scan and create batches for their respective branches prescribed software and systems.
• Review batches scanned and code or classify the invoices for accurate processing by data entry clerks.
• Batch and organize invoices and correspondence for filing, scanning/uploading, and emailing to branches.
• Purge aged invoices to be shredded weekly.
• Weekly cleaning of all scanners for more effective scanning of the invoices.
• Assist in the mailroom as needed.
• Comply with data integrity and security policies.
• Use Outlook email to interact with branch staff on status of email/fax submissions; to send invoices to appropriate specialists for processing.
• Combine and rearrange data from source documents where required.
• Respond to requests for information and access relevant files.
• Other duties as assigned.

Knowledge and Skills:

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.)
• Time management and time critical prioritization skills.
• Professional customer service skills.
• Self-motivated, proactive, detail-oriented, organized, and a team player.

Education and Experience

• High School Diploma or GED Required
• 0 – 3 years of directly related or closely related experience

How to attend

Please park in front of building and enter through front enterance.

What to prepare

• Resume

Preferred dress code

Business casual (dress pants/skirt, button down/blouse, optional tie)

What is a hiring event?

Think of it like a job fair, but for one company and more personal. Hiring events are a great way for employers to fill multiple roles quickly. Hiring is a human process, and they would like to meet you to see if you’re a fit!