ATA Services Inc Hiring for Litigation Legal Secretary Job at Denver, CO Full Time

Our client, a prestigious large law firm located in downtown Denver, is seeking an experienced full-time Litigation Legal Secretary for their thriving litigation practice group. Real estate litigation is a plus. This role is a hybrid position. The firm offers excellent benefits and a great work environment and culture.

Responsibilities:

• Responsible for document handling including proofreading, photocopying or scanning, and distribution as needed. Finalize and file court documents as needed. Maintain document management system for assigned matters.
• Must have knowledge of court rules, including C.R.C.P. and F.R.C.P., and procedures as they apply; coordinates service and filing of all court documents, including individual subpoena service; communicates with courts on a regular basis in order to comply with specific procedures and rules.
• Ability to create Table of Contents and Table of Authorities; preparation of notebooks and exhibits; may prepare docket entry forms for incoming and outgoing court papers and to document specific actions required for legal proceedings.
• Answers and screens telephone calls; greets clients and handles routine client matters as directed; processes incoming and outgoing mail.
• Coordinate correspondence including email correspondence for team distribution, and proper filing in document management system.
• Prepare, edit, proofread, and finalize timekeeping entries for team members, and review and proofread billing correspondence, ensuring compliance with billing guidelines and budgets as applicable.
• Prepare and submit conflict checks, new business memoranda, and engagement agreements as requested. Monitor and maintain billable staff calendars, and assist with scheduling as needed.
• Prepare and submit expense requests. Assist with travel or other related items.
• Ability to locate and download court documents from State and Federal jurisdictions as requested.

Qualifications

• Strong experience with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
• Ability to handle multiple deadlines while organizing and prioritizing tasks
• Excellent communication (verbal and written) and strong data entry skills
• Detail oriented; ability to analyze problems; ability to problem solve
• Knowledge of legal terms and process of cases, demonstrated ability to navigate electronic court filing process
• College degree preferred but not required
• 5+ years’ of experience as a litigation legal administrative assistant or secretary

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Type: Full-time

Pay: $70,000.00 – $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Denver, CO 80202