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United States
Atalaya Property Management, Inc Hiring for HOA Administrative Assistant at North Myrtle Beach, SC Full Time
Job Description Administrative/Job Description Responsibilities The administrative Secretary supports the Community Association Manager by coordinating written communications and documents for the Board and Members. This requires the successful candidate to exhibit exceptional communication skills both verbally and in writing. Assisting the receptionist with answering the phone is required, as well as assisting the Community Manager with answering owner inquiries.
Duties include but are not limited to.
Prepare and distribute all written correspondence, i.e. letters, agenda, minutes, meeting notices, reports, newsletters, compliance letters in a timely manner and required deadline. Manage multiple calendars, meeting deadlines, coordinate monthly board/annual meetings, and prepare meeting documents using check sheets provided. Create and assemble Board packets, committee packets, and other documents. Handle administrative detail on all projects. Update community web portal.
- Maintain, manage, and file documents and association records. Attending Board of Directors and Annual Meetings
Qualifications And Skills
- Professionalism
- Exceptional customer service skills
- Effective communication skills, both verbal and written
- Capable of working as a member of a team
- Excellent time management and organizational skills
- Ability to work effectively in a demanding environment
- Must be proficient in Microsoft office applications (Word, Excel, Outlook)
- Must be meticulous and focused on accuracy
- Ability to multitask
Education And Experience
- High school diploma or equivalent
- Customer Service experience
- Administrative assistant or secretarial experience
- Prior HOA, or legal assistant a plus
Job Type: Full-time
Starts at $16.00 per hour and up based on HOA experience
Paid time off.
Schedule
8-hour shift Monday – Friday
Occasional after-hours meetings
Occasional Saturday & evening meetings
Education
High School Diploma
Associate’s degree
Company Description
HOA / Community Association Management
HOA / Community Association Management
