Auckland Council Hiring for Executive Assistant Job at Manukau City , New Zealand Full Time

• High profile role supporting the members of the Executive Leadership team
• Take ownership, accountability, and responsibility of this busy and varied role
• Great company culture; be part of a collaborative and supportive team

Auckland Unlimited (AUL) is a newly created council-controlled organisation (CCO) established with an important mandate to drive investment, supporting Tāmaki Makaurau Auckland businesses to innovate and thrive, enhancing Auckland as a culturally vibrant city, telling the Tāmaki Makaurau story, and importantly providing experiences and opportunities for all.

He angitūtanga: The opportunity

We are looking for Executive Assistant to join the team and assist in providing excellence in senior administration, operational oversight and leadership as needed for critical business services and/or projects on the behalf of the Director and the Senior Leadership team. This role will support Director-Māori Outcomes and Director-Cultural Organisations.

This is a fantastic opportunity for a highly motivated and proactive EA, with proven experience in a similarly challenging role, to join a dynamic area of the business. This includes:

• Ensure delivery of effective senior office administration and organisational support for Directors and/or leadership team as required
• Workloads managed ensuring that deadlines are met and to a professional standard
• Participate and coordinate projects or initiatives to improve operational processes and business systems
• Undertake full range of administrative and organisational tasks including supporting directors with team organisation, organising meetings, minute taking and reporting, and assisting with preparation of presentations and reports
• Develop, provide oversight and ensure integration of development and quality assurance for critical projects as required
• Train and coach team members to ensure skills and experience reflect the highest levels of service to all internal and external stakeholders
• Encourage an environment where open communication is encouraged and teamwork is a key to success
• Ensure team members are prepared and equipped with appropriate skills and tools as business demands change
• Ensure that onboarding processes relevant and understood by hiring managers
• Work with business partners (ICT, Finance and People) to understand end to end process and ensure that systems in place
• Support business managers to embed workforce management principles
• Proactively manage constructive and positive relationships across Auckland Unlimited and Auckland Council with business partners and Corporate support functions
• Utilise effective conflict resolution and relationship management skills, able to negotiate without compromising key objectives, keeps outcomes in mind

He kōrero mōu: About you

You will have strong time management and work prioritisation skills, with the ability to anticipate potential issues and make sound judgement calls.

• Minimum of 5 years’ executive administrative experience with a strong knowledge of support a senior executive, or equivalent relevant work experience
• Able to demonstrate implementing continuous improvement principles in a work team or leading a process or system change
• Proven experience in managing multi-faceted, complex and multi-stakeholder projects
• Effective analytical skills able to identify and define problems, provide resolution and make decisions through the exercise of sound and appropriate judgement
• Excellent organisational skills, with the ability to complete work accurately and comprehensively, with attention to detail
• Demonstrated ability to effectively manage conflicting demands, whilst working under pressure and with time constraints
• Must be resilient and have the ability to work in a high-pressure, ever-changing environment
• Excellent interpersonal skills and the ability to establish and maintain professional relationships
• Welcomes and values diversity, contributes to an inclusive working environment where differences are acknowledged and respected

Job Types: Full-time, Part-time

Schedule:

• 8 hour shift

Supplementary Pay:

• Overtime pay
• Performance bonus