Avetta, LLC Hiring for Receptionist/Data Entry – In Office Job at Mount Maunganui Full Time

Avetta connects networks of safe workers, companies, and assets. We help our clients manage risk, increase productivity, and ensure the safety of their workforce – including contracting companies, workers and assets in our cloud-based platform.

Our sister company; iskills is an NZQA accredited industry leader in training and competency management across infrastructure and utilities sectors in New Zealand. A recent acquisition with Avetta has enabled us to become the largest safety supply chain compliance provider. With this merge; we have a range of opportunities available to join our rapidly growing team and with our global reach, this is not your ordinary team or opportunity.

SUMMARY

The Receptionist/Data Entry role plays a vital part in the administration and smooth-running of Avetta’s day to day activities. No task is too mundane, too small, or too big for this Admin superstar! Having the ability to multitask with ease and communicate internally and externally is essential.

This role will allow you to be an all-rounder involved in different functions of the business with a focus on supporting our training outputs. This includes, but is not limited to, helping with learner enrolment, preparing resources, processing assessments, data entry, and filing results. As the main person receiving phone calls and greeting visitors, we’re looking for someone who is comfortable with not always having the answers, but who is resourceful in finding them out. At Avetta, we’re passionate about learning and development and are confident that with time, you will be in a perfect position to become a subject matter expert.

This is a full-time role that takes place in our Mount Maunganui office Monday-Friday.

Salary Range: $50,000-$55,000 NZD, DOE

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Learner enrolments and assessment programmes in Wisenet.
• Processing of assessments, NZQA results processing, records management and reporting in the Trainee Management System – Wisenet.
• Preparing training resources and supporting trainers/ assessors to ensure programmes are organised.
• Using the Avetta Outlook calendar to coordinate meetings and appointments.
• Ensuring all stationery stock levels are sufficient for business needs.
• Creating and maintaining the iskills filing and archiving system (electronic and hardcopy).
• Meeting and greeting any incoming visitors.
• Ensuring the office environment is clean, tidy and secure and maintaining the kitchen, including supplies and equipment.
• Completing meeting administration i.e. meeting minutes.
• Operating the telephone system.
• Managing all incoming and outgoing mail and courier packages.
• Assist with Fleet Management, including checking vehicles are road-worthy and liaison with the lease.
• Organise and maintain the Equipment Register.
• Ensure designated trainees are registered with NZQA in a timely manner.
• Ensure all trainee documentation is completed to the required standard, scanned and saved electronically to file.
• Actively contribute to quality improvement initiatives/actions.
• Assist Executive Assistant with building and ground maintenance as required.
• Assist with organising travel for trainers.
• Support management and support staff as required.
• Other functions as determined by business requirements.

MINIMUM QUALIFICATIONS:

• Advanced word processing, spread sheeting and data entry skills using Microsoft Office suite
• Advanced knowledge of Microsoft Outlook
• Excellent spelling and grammar
• Excellent telephone manner
• Calculation skills
• High level of customer service
• Knowledge of office methods, systems and office equipment
• Awareness of cultural differences
• Excellent oral and written communication skills
• Problem-solving and time management skills
• The ability to prioritise tasks
• Ability to multitask essential
• A recognised business, business administration, customer service and/or computing qualification or 1 year experience in a similar role.
• Full (clean) NZ car drivers’ licence.

DESIRED QUALIFICATIONS

• Awareness of health and safety in the workplace
• Knowledge of utilising social media in a corporate environment i.e. – Facebook, Twitter, website, blogs, LinkedIn etc.

METRICS THAT MATTER:

• High quality outputs (accuracy and efficiency) in all aspects of work
• Compliance with the iskills quality management system
• Improved systems, processes and general operation of the organisation
• Evidence of relevant up skilling and personal development