Awanui Group Looking for Business Operations Administrator at Christchurch, Canterbury, New Zealand Full Time

Part time – 25 hours per week

We are seeking a highly organized and detail-oriented individual to join our team as a Business Operations Administrator. This role plays a crucial part in ensuring the smooth operation of our business administrative needs with a focus on supporting our medical specialists. If you work well independently, enjoy problem solving and like to use your initiative, then we want to hear from you.

About the company | Mō Mātou

Awanui Labs is a part of Awanui Group; the largest network of human and veterinary diagnostics laboratories in NZ. Awanui has laboratories throughout the country and is committed to providing facilities and services that deliver exceptional care to its patients, referrers, and clients. Our team consists of talented and skilled individuals, all of whom play an important role in helping us to be New Zealand’s leading provider of quality private healthcare services.

About the role |Ngā kōrero mō te tūranga

As a Business Operations Administrator, you will be responsible for providing comprehensive administrative support to our senior medical practitioners and wider laboratory team. Your role will involve managing Awanui Labs Pathologist administration requirements, including booking travel arrangements, coordinating seminar and conference bookings and managing the Continuing Education allowances. You will play a vital role in optimizing our business operations and enabling our medical team to focus on delivering exceptional patient care.

To be successful in this role you must have a professional and helpful approach to working with our team, be accurate and methodical, have excellent attention to detail and be willing to undertake a wide range of administrative duties.

You will be highly competent in MS Office, preferably have experience using Intranet or Share Point sites and previous experience in an administrative role.

The role is part-time, 25 hours per week. 5 hours per day Monday to Friday with the flexibility to work extra hours if required. The position is located in our Christchurch Laboratory which is located in Harewood, northwest of the city centre near the Christchurch Airport. There is plenty of staff parking available.

If you enjoy working with people, are passionate about your work, dedicated to quality and want to be part of a friendly and supportive team, apply on-line.

To be considered for this roles you will:

• Have relevant experience
• Enjoy a wide and varied administration workload
• Be able to work independently and as part of a wider team
• Be disciplined and self-motivated
• Ability to prioritize and manage multiple tasks effectively
• Have a positive outlook and an adaptable approach to work
• Possess effective interpersonal and time management skills
• Use your initiative to solve problems and make decisions appropriately
• Use your skills to find ways to continually improve processes
• Experience using MS Office programmes
• Experience managing Intranet or Share point sites
• Have an excellent eye for detail
• Understand the importance of confidentiality and privacy in a healthcare setting

Key Responsibilities:

• Manage and maintain Continuing Education entitlements of our medical practitioners
• Coordinate and schedule travel arrangements for medical practitioners and other laboratory staff, including flights, accommodation, and transportation.
• Manage seminar and conference logistics, from registration to travel arrangements and materials preparation.
• Maintain and organize records, documents, and administrative files.
• Provide general administrative support, including answering phone calls, managing calendars, and handling correspondence.
• Manage bookings for our on-site seminar rooms.
• Collaborate with other team members to ensure efficient workflow and task completion.

Please note, we will review applications as we receive them. So, don’t delay, apply now!

Applications Close: 12 February 2024