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Barclays Hiring for Personal Assistant Job at Dublin , Ireland Full Time
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Personal Assistant
Dublin
As a Barclays Personal Assistant, you will provide support to the Barclays Europe (BE) Chief Operating Officer, as well as to the Dublin based Barclays Europe Function Heads, to co-ordinate on a wide range of topics. You will support management on their tasks and help achieve goals with a broad reach and interaction across various countries. Personal initiative together with the ability to confidently interact with a diverse spectrum of people internally and externally are key to the role
Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a career, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.
What will you be doing?
• Providing comprehensive Executive level administrative support to the BE Chief Operating Officer (COO)
• Providing comprehensive Executive level administrative support to the BE Chief Operating Officer (COO)
- Organising a range of internal and external meetings and functions at internal/ external venues, which may involve senior contacts in Ireland and across Europe
- Total control of COO’s diary including scheduling appointments
- Undertaking administrative duties to include expense support, record keeping, invoice & purchase order processing, handling supplier correspondence
- Acting as first contact point for a wide range of stakeholders, some high-profile ones
- Booking all travel arrangements and accommodation for the function management team, as well as itineraries including, visas, foreign currency etc., as needed
- Providing admin and diary management support to Dublin based COO function management team
- Supporting other senior managers during their assistants’ absence
What we’re looking for:
• Action oriented and organized with the ability to handle several tasks simultaneously and prioritize accordingly
• Action oriented and organized with the ability to handle several tasks simultaneously and prioritize accordingly
- Relevant experience as a senior level personal and/or team assistant, ideally with a Banking/financial background. Self-motivated, able to work on your own initiative
- A logical and structured approach to achieving desired outcomes along with excellent written and oral communication with ability to communicate across all levels
- Experienced in working with MS Office, especially Microsoft Outlook and Word. Good planning and organization skills, time management, attention to detail
Skills that will help you in the role:
•High integrity and trust due to the sensitive nature of information handled
•High integrity and trust due to the sensitive nature of information handled
- Able to deliver quality results with a challenging but positive and influential style
- Discretion and ability to keep confidential and sensitive matters protected
Where will you be working?
You will be based in our new flagship office, One Molesworth Street, which is in the heart of Dublin city centre. We are currently expanding which drives a culture of change and hard work ethic, nonetheless the company maintains an open, friendly atmosphere. This is enhanced through our unique onboarding programs and a number of committees which all employees are eligible to join.
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