Barclays Hiring For Personal Assistant (Secondment) at Dublin, County Dublin Full Time

Personal Assistant 6 months Fixed Term Contract

Dublin, Ireland

As a Barclays Personal Assistant, you will be supporting in an exciting area providing comprehensive executive assistant to Head of Security Operations. You will be working within Chief Security Office which covers security of Barclays critical infrastructure, staff, and assets. In this role you will plan, pre-empt, and facilitate the smooth running of the Managing Director.

We want to help Barclays become everything it can be in Europe. We’re building a truly European bank with the support of one of the world’s largest and most respected financial institutions, and this creates big career development opportunities for everyone involved. We offer challenging, career defining roles, and the opportunity to test your skills and try new ideas. This is your chance to stretch yourself and accelerate your progression.

Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

What will you be doing?

• Learning and understanding the business area to be able to provide a view on prioritisation
• Scheduling appointments and organising the managing director to be fully prepped ahead of diary
• Organising wide range of meetings and functions at internal/external venues which may involve influential contacts in the UK and overseas
• Managing weekly team meetings including taking minutes, maintaining all logistics involved and undertake any necessary follow up actions
• Ensuring all process and approvals are obtained as per Barclays policies and guidelines
• Assisting in the creation of documents for key meetings and any follow up actions
• Leading on and taking ownership for all tasks, managing risk, and strengthening controls

What we’re looking for:

• Efficient in all Microsoft packages
• Extensive experience in Outlook/e-mail systems
• Experience in executive personal assistant and/or experience of working with senior Managing Director level individuals

Skills that will help you in the role:

• Proficient in the following applications: SAP e-Expenses, HR online tools, procurement for PO raising and OM (Organisation Management)

Where will you be working?

You will be based in our new flagship office, One Molesworth Street, which is in the heart of Dublin city centre. We are currently expanding which drives a culture of change and hard work ethic, nonetheless the company maintains an open, friendly atmosphere. This is enhanced through our unique onboarding programs and a number of committees which all employees are eligible to join.

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