Beacon Hill Staffing Group, LLC Hiring for Executive Assistant/Project Coordinator – A1357889NY-Perm_46528583812_18-4658 at Augusta, Maine Full Time

This job was posted by https://joblink.maine.gov : For more information,
please see: https://joblink.maine.gov/jobs/1021383 Michigan-based
manufacturing company is seeking to hire an Executive Assistant/Project
Coordinator to join their family office and be a major asset when it
comes to execution of creative projects. This role will wear many hats,
primarily supporting the Executive Vice President with administrative
responsibilities on the business side, and project
coordination/execution on the personal side with creative endeavors.
This role will require someone based in NYC to travel to Albany, New
York, a few days per month while operating remotely otherwise. Standard
hours are 8am-5pm with availability after-hours as needed depending on
the EVP’s time zone. This is an amazing opportunity to take on projects
through different creative worlds and play a key role in both execution
and overall success!

Responsibilities include but are not limited to:

• Manage complex calendars, anticipating changes and conflicts

• Schedule internal and external meetings, take meeting minutes

• Heavy project management for multi-media projects including
  publishing, film/production and technology:

• • Research resources and options in the market, weigh the
    differences amongst these
  • Work with individual contributors and companies, manage
    communications and gather information
  • Organize cumulated information with well-thought opinions for
    EVP to make decisions

• Support EVP with project execution including behind the scene
  scheduling, filing, organization of tradeshows, media festivals and
  tours

• Assist with ad-hoc administrative needs relating to the family
  office and create processes/efficiencies

Qualifications:

• 2-3+ years of experience in a creative industry with a transferrable
  administrative skillset
• Experience supporting an individual or family office in an
  administrative capacity is preferred
• Demonstrated project coordination/execution
• Industrious and motivated professional with excellent communication,
  organization and time management skills
• Must be flexible to ever-changing responsibilities

Compensation/Benefits:

• $90-150K base DOE
• Medical, Dental, and Vision Benefits
• 401K with match
• 3 weeks of PTO + 14 holidays (including winter break)
• Tuition and Lifestyle/Hobby Reimbursement

Beacon Hill is an Equal Opportunity Employer that values the strength
diversity brings to the workplace. Individuals with Disabilities and
Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form,
please click here or copy and paste the following link into an open
window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your
opportunity for employment, or the terms or conditions of your
employment. This form will be used for reporting purposes only and will
be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career
placement and flexible staffing, we deliver coordinated staffing
solutions with unparalleled service, a commitment to project completion
and success and a passion for innovation, creativity and continuous
improvement.

Our niche brands offer a complete suite of staffing services to emerging
growth companies and the Fortune 500 across market sectors, career
specialties/disciplines and industries. Over time, office locations,
specialty practice areas and service offerings will be added to address
ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions,
Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon
Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by
visitin www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)