Bell Lumber & Pole Hiring for Administrative Support Supervisor Job at New Brighton, MN Full Time

JOB PURPOSE

This a newly created position and will help us unite the administrative functions that support our operations across our locations (USA and Canada). You’ll be responsible for leading, coaching, and growing the team by directing the day-to-day functions. Several goals for this position include process improvement, identifying & implementing efficiencies, and ensuring our internal and external customers are receiving the service and attention required to maintain strong relationships.

Day to day our Administrative Support Supervisor is responsible for the accuracy and efficiency of production data entry, coding of invoices, inventory management, shipping documentation, and partnering with applicable stakeholders to ensure our team and customers are served with excellence.

Are you looking to join a growing company whose culture has a family feel? Are you interested in the behind-the-scenes operations that help keep our electrical grid (and much more!) running? Apply now!

LOCATION & SCHEDULE

New Brighton, MN

Largely onsite, Monday – Friday, 8 am – 5 pm with some flexibility.

Travel required.

BENEFITS

Health + HRA, Flexible Spending Account (FSA), Dental, Life, Short & Long Term Disability, Accident, and Critical Illness Insurances. 401K + 2% min. match, Paid Holidays, Vacation time, Employee Assistance Program and More!

ESSENTIAL JOB FUNCTIONS

• Lead your team with coaching, providing tools & direction, managing performance
• Maintain our high energy, positive work environment
• Balance team workload and ensure work is prioritized appropriately
• Monitor team activities and projects to meet project timelines and reach goals
• Conduct monthly one-on-one meetings with each team member and quarterly all team meetings
• Coordinate team time off to maintain adequate resources and maintain high level of productivity
• Back up the yard/plant administrative staff as needed
• Partner with Service Center Manager and Director of Operations/Logistics to understand operational growth forecasts and develop plans to resource team as business requires
• Participate in the execution of operational strategies, as well as other initiatives including continually improving processes
• Analyze and align team members to support specific locations and projects and review periodically to ensure balance of workload
• Assist team members in solving sales and production issues involving customers and internal department contacts
• Coordinate with stakeholders to ensure that communication and projects progress and are executed
• Provide and manage staffing for laser tag machines
• Other duties as needed
• Evaluate, research, implement and train current and new processes/systems for applicable staff
• Continue to document and maintain best practices and review on a regular basis
• Coordinate and facilitate annual Operations Support team meeting, department meetings, training, company & department updates, and team building activities
• Participate in selection process of new team members, as well as manage on-boarding and training plan to ensure team member success and effectiveness
• Ensure each location has a back-up Operations Support Admin who is trained to support that location as needed

JOB QUALIFICATIONS:

• Bachelor’s degree in Business or related field or a combination of equivalent experience and education
• 2+ years of experience managing a team
• Advanced Microsoft Office proficiency
• MS Database experience a plus
• Excellent communication skills
• Organized, proactive, forward-thinking
• Positive, tactful, eager

WORK ENVIRONMENT / PHYSICAL DEMANDS

This position will have to spend long hours sitting, and using office equipment and computers, which may cause muscle strain. This position regularly required to move about or work in varying areas of the facility. Occasional exposure to external and plant elements such as noise, dust, fumes and odors, requires the use of safety equipment to include but is not limited to; eye safety glasses, hearing protectors, work boots, and hardhats to be worn when entering the plant. Regularly required to lift at least 10 lbs., may occasionally be required to lift 50 lbs.

Bell Lumber & Pole is an equal-opportunity employer.

Bell Lumber & Pole is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• supervisory: 1 year (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: One location