Benchmark, Inc Hiring for Administrative Assistant Job at Waukesha, WI Full Time

THE PERSON

Are you an experienced administrative professional or project coordinator who has incredible people skills and a passion for providing strong support in a professional services environment? Do you have a track record of performance and are someone who values strong and lasting relationships that are built on trust? If so, and if you enjoy collaborating with others throughout an organization to prepare and deliver accurate and timely services, we want to talk with you!

Qualifications

Our ideal candidate is:

• Humble. They are quick to point out contributions of others and define success collectively rather than individually. They support healthy conflict and enjoy sharing credit with the team. They are focused on fostering trust and they lead by example. They are willing to do any level of work and chip in whenever needed.
• Hungry. Goes above and beyond to achieve team goals. Self-motivated and diligently looks for the next challenge. Encourages others on the team to continuously improve and holds themselves and others accountable. Passionate about their work and their team.
• People Smart. Strong interpersonal skills and trustworthy. Quick to build trust among their coworkers. Has good judgment and intuition around the subtleties of group dynamics and understands the impact of their words and actions. A sense of humor is a must.
• Balanced. Smart, organized, process-oriented, and strategic. Able think ahead and see the bigger picture.
• Self-Aware. Handles problems proactively with good judgment and humility. Strong and responsive communicator, down to earth, and not easily offended.
• Disciplined. Firmly rooted in their core values and does the right thing – even when no one is watching.
• Goal-Oriented. Focuses on their own goals as well as the goals of the team and the organization.
• Confident. Strong and logical. Calm and cool under pressure.
• Lifelong Learner. Always looking to do more, learn more, and grow.

Teamwork, Support, and Process

• Serves as a coordinator for a team of consultants by assisting with the development of reports and specifications, including data entry into reports, proofreading reports for content, spelling, grammar, and layout, and daily written document review and publication.
• Responsible for accuracy, clarity and timely completion of the final documents.
• Works with Project Team to assist in meeting all client deadlines and requests.
• Enjoys working both independently and within a team on a variety of projects.
• Manages multiple projects and able to prioritize accordingly. Displays a strong ability to multi-task and thrive in a fast-paced environment.
• Coordination of day-to-day office tasks including inbound/outbound document management, ordering and managing office supplies, and support for in-office and consultant teams.

Skills and Attributes

• Strong work ethic in achieving personal and company goals.
• Excellent communication (verbal and written), documentation and organizational skills.
• Demonstrated proficiency in Microsoft Office suite of products (Word, Outlook, Excel, PowerPoint, Access, Teams, etc.), and PDF Xchange Editor.
• Ability to collaborate with a team that is both remote and in person.
• Strong organizational skills, attention to detail, accuracy, multi-tasking capabilities and technical ability.
• Technically inclined to learn industry-specific and company-specific software as appropriate.
• Driven, self-motivated and positive-minded person.
• Passion for learning and must be able to work and learn independently as well as in a team environment.

Communication

• Encourages and directs the flow of communication and fosters relationships throughout the company and with our vendors/clients.
• Proactively communicates with teammates and leadership to effectively balance workload and manage deadlines.

SPECIFICATIONS

Required:

• Prior experience in a professional support or coordination role (minimum of 2 years).
• Proven relationship builder and communicator (verbal and written).
• Proven ability to multi-task and prioritize projects with a high degree of accuracy and attention to detail.

Preferred:

• Minimum of 2-year degree or equivalent associated experience.
• Experience working with an Enterprise Resource Planning (ERP) System. Benchmark uses Deltek Vision.
• Experience working in a related field/industry (engineering, construction, architecture, professional services, etc.).
• Experience with EOS (Entrepreneurial Operating System).

WHY BENCHMARK?

We offer an unmatched professional culture with a family feel and where community matters. We provide opportunity for professional and personal growth to all employees. We think and act according to our core values – they are at the very heart of everything we do:

• Be a strong team based on relationship and trust.
• Be really committed to being technically excellent.
• Be a benchmark.

Benchmark employees enjoy a full suite of benefits including medical, dental, vision, life, AD&D, disability (short and long-term), supplemental insurances (accident and critical illness), employee assistance program, 401(k) with employer matching contributions, and paid vacation, holidays, and volunteer days.

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