Berkshire Hathaway Specialty Insurance Looking for Executive Assistant at Auckland, New Zealand Full Time

Who are we?

A strategic and trusted insurance partner, Berkshire Hathaway Specialty Insurance (BHSI), provides a broad range of commercial property, casualty and specialty insurance coverages and outstanding service to customers and brokers around the world. Part of Berkshire Hathaway’s insurance operations, we bring our solutions to market with our stellar brand name, top-rated balance sheet, and the expertise of our global team of professionals, who exude excellent capabilities and strong character.

We are a values-based organization where respect, integrity, excellence, collaboration, and passion define who we are and how we do business. We value diversity of backgrounds, experience, and perspectives and strive to foster an inclusive environment that enables all our team members to bring their best selves to work. We are one team committed to building a culture where every teammate has the opportunity to contribute and be recognized. Want to be part of the team building the finest property, casualty and specialty lines insurance company in the world?

Learn more about our unique culture and history.

The role:

Berkshire Hathaway Specialty Insurance (BHSI) has an exciting opportunity for an Executive Assistant/Office Manager who will provide advanced administrative support to the Country Manager as well as the broader team in our Auckland office. This role will proactively manage the Country Manager’s diary and correspondence, effectively anticipating and prioritizing everyday needs. This role will also manage the general duties for the office, coordinate internal and external events as well as occasionally assist with other teammates’ requests.

This role requires discretion, independent judgment and initiative. It would suit an enthusiastic and confident team player, who thrives in a fast-paced environment and can operate with little direction. You will have strong communication and time management skills and have previous administration and Executive Assistant/Personal Assistant experience.

Duties & Responsibilities:

• Extensive diary management for the Country Manager including arranging meetings across multiple time zones.
• Monitoring email correspondence, fielding inquires and requests, and escalating urgent matters as needed.
• Producing correspondence, memo’s, presentations and reports both of a general and confidential nature on behalf of the Country Manager.
• Booking and scheduling travel, and processing of monthly expenses.
• Overseeing the day-to-day management of the Auckland office.
• Coordinating events including team functions as well as customer engagement activities.
• Any other administrative support required to support the teams’ priorities and activities.

Qualifications, Skills and Experience:

• 5+ years of executive-level administration experience.
• Efficient time management and task prioritisation with acute attention to detail.
• Demonstrated ability to work on own initiative with little direction to identify problems and solutions.
• Experience with organizing small and large scale events with internal and external stakeholders.
• Highly advanced skills using entire MS Office Suite, and experience with travel and expense applications.
• Superior interpersonal, verbal and written communication skills.

BHSI Offers:

• A competitive package and exciting growth opportunities for career-oriented teammates.
• A dynamic, action oriented, and thoughtful environment centered on always doing the right thing for our customers, teammates and our other stakeholders.
• A purposely non-bureaucratic organization that embraces simplicity over complexity and emphasizes individual excellence in a team framework.

NOTE: Compensation will be commensurate with experience. This job description is not intended to be all-inclusive. Team Member may perform other related duties as negotiated to meet the ongoing needs of the organization.