Bespoke Private Service Hiring for Personal Assistant / Estate Manager at San Francisco Bay Area Full Time

Bespoke Private Service

Job Description

Personal Assistant / Estate Manager – Dionysus

Reports To: The Principal

Work Schedule: Full Time, Hybrid Role (Primarily In-Person Initially)

Location: Dolores Park, San Francisco

Start Date: ASAP

Salary Range: $170,000 – $250,000

Overview

Join a vibrant family office in San Francisco as they eagerly seek a meticulous and proactive Personal Assistant/Estate Manager to become an integral part of their team. In this role, the successful candidate will play a vital role in ensuring the seamless operation of both business and estate affairs, perfectly aligned with the Principal’s vision for their personal and professional pursuits.

The ideal candidate thrives in a fast-paced environment and loves the thrill of tackling new challenges head-on. As the linchpin of the team, they will have the opportunity to dive into a variety of tasks, from managing schedules and orchestrating travel plans to cultivating an environment that is not only efficient but also warm and welcoming.

This role requires a dynamo who excels in a fast-paced environment, someone with an eagle eye for detail and a knack for anticipating needs before they arise. It’s not all business; the family office values warmth, personality, and a touch of creativity in everything they do. Confidentiality is key in this role, and they place the utmost importance on trust and discretion.

Located in the vibrant San Francisco Bay Area, this full-time position offers hybrid work flexibility after an initial on-site integration period.

Expectations

• Bachelor’s degree or equivalent experience
• Minimum of 3 years experience as a Personal Assistant or Estate Manager.
• Strong understanding of estate operations, including scheduling maintenance, coordinating with vendors, and managing staff
• Adaptable and flexible to manage evolving responsibilities and changing schedules.
• Tech-savvy and comfortable using various estate management tools.
• Discreet and trustworthy with a commitment to confidentiality.
• Exceptional organizational skills with a keen eye for detail.
• Excellent communication (written and verbal) for clear and professional interaction.
• Proactive and resourceful with the ability to anticipate and fulfill needs.
• Long-term commitment and a partnership mentality.
• Positive and enthusiastic approach to tasks.
• Problem-solving skills to address Estate challenges effectively.

Responsibilities

• Estate Management: Oversee day-to-day estate operations, including maintaining inventory of essential supplies, coordinating post-construction home setup, managing relocations and packing/unpacking for trips, scheduling maintenance services and contractors, and keeping track of estate maintenance schedules.
• Schedule Management: Coordinate and manage appointments, travel arrangements with detailed itineraries, maintenance and contractor visits, and personal and work calendars for the family members.
• Personal Errands: Manage pet care (e.g., veterinary appointments, dog walking), dry cleaning pick-up/drop-off, storage facility errands, occasional transportation for the family, and running various errands as instructed.
• Administrative Support: Create spreadsheets, conduct research, prepare reports, and track data as requested by the family.
• Travel and Hospitality: Travel ahead of the family on occasion to prepare their homes for arrival. Make restaurant reservations and assist with planning and execution of special events.

Benefits

• 2 weeks of PTO
• Insurance Stipend
• 12 Paid Holidays