Big Data Federation tackles complex financial and economic problems. We apply machine-learning technologies to our mass data to generate predictions and signals for our asset management subsidiary. Our team comprises a group of technologists, mathematicians, data scientists, industry analysts, economists, and programmers. The company was incorporated in 2015, is headquartered in San Jose, California and has an European office in Moldova. We are backed by one of the world’s largest venture capital firms.
Job Profile
We are seeking an energetic Administrative Assistant to help with our small and growing team.
Job Responsibilities
Organize and manage calendar schedule(s) for one or more managers, assist in planning appointments, external meetings, conferences, etc
Arrange travel and prepare expense reports
Assist recruiting admin with hiring
Help to arrange visas (e.g. F1/H1b/L1)
General administrative duties such as order supplies, shipping , ensuring business permits are up to date, insurance renewals
Manage invoices (receivables/payables)
Coordinate acquisition of data sources
Support in coordinating activities across the organization, e.g. events, conferences, F2Fs
Anticipate business needs of the leadership team/admin team
Problem solving skills, organizational and multitasking abilities with attention to details
Soft Skills
Sound judgment and decision-making ability in resolving complex problems
Diplomacy, tact, and judgment in interacting with a wide range of constituents
Careful handling of details of a highly confidential nature
Strong verbal/written communication skills
Experience
4+ years of experience working with senior-level executives or c-suite executives
Knowledge of all Microsoft tools, purchasing and finance systems
Compensation
Competitive salary
Stock options
Full health benefits: medical, vision and dental
401(k)
Paid time off
Life insurance
Short-term and long-term disability coverage
Please send cover letter and resume to [email protected].
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