Admin/Project Assistant (entry level position)

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving – we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

As a member of the Admin team, you will work closely with our Project Managers, Project Coordinators and the rest of the project team to ensure that the administrative aspects of the project(s) are performed accurately and on time to support the execution of field operations

Responsibilities

• Manage all incoming emails to central AP email including invoices, inquiries and statements on a daily basis
• Distribute invoices to Admin team daily
• Process cheques received from our controllers department and distribute as required
• Process expense reports as they are received to verify and ensure accuracy
• Correspond with suppliers and subcontractors as required
• Provide other administrative support as required
• Prepare subcontracts and subcontract documents
• Maintain subcontractor documents to ensure all are up to date and valid
• Process supplier and subcontractor invoices for payment
• Assist sites with required documents for billings and client requirements
• Other duties as required, including vacation coverage for other Administration staff

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  Desired Skills and Qualifications
  
• Able to demonstrate a high attention to detail
• Motivated and confident
• Excellent verbal and written communication skills
• Experience working in the construction industry considered an asset
• Experience with Viewpoint Accounting System would be considered an asset
• Intermediate level computer skills, including Microsoft Office
• Able to demonstrate logical problem-solving skills to independently find solutions
• Ability to work independently, with minimal supervision
• Strong interpersonal skills and ability to build strong relationships

Strong time management skills, and ability to prioritize a broad range of time sensitive tasks

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.