Bird Construction Looking for Accounting and Office Administrator at Winnipeg, MB Full Time

Reporting to District Finance Manager, the Accounting and Office Administrator will be responsible for supporting office operations for the Manitoba Buildings Group. Primary responsibilities include accounting, project and general office administration.

This position is based out of the Winnipeg office.

Responsibilities include, but are not limited to:
Accounting Administration

Receive, review, organize and process purchase orders and supplier and subcontractor invoices with accuracy for approval and payment into Viewpoint (ERP) system.

Data entry into Viewpoint.

Prepare batches of invoices to be couriered to the Finance Department.

Monitors and maintains vendor accounts to ensure payments are up to date.

Complete bank deposits.

Track A/R and submit report to District Management and Finance.

Follow up on older open purchase orders and invoices that have not been approved.

Physical and digital filing.

Review and prepare breakdowns for larger supplier invoices and credit cards.

Respond to vendor inquiries received via email and telephone.

Manage various vendor card programs.

Prepare various reports and analysis as required.

Review and process bi-weekly timesheets to submit to payroll.

Equipment Yard accounting administration: Invoicing internally and externally using both Viewpoint and Orion. Navigation of ROI, utilization, and financial reports in Orion and Viewpoint

Other accounting duties as assigned.

Office Administration

Backup receptionist duties for relief or coverage.

Support procurement team by ordering drawings and tender packages, managing subcontract list, and making phone calls to subcontractors.

Provide administrative support to other departments in the district.

Assist with planning of events for district.

Other office administration as assigned.

Project Administration

Copy and scanning of project files.

Prepare subcontracts.

Assist with project start up and document control.

Other project administration as assigned.

Qualifications:
Office Administration or Accounting diploma or equivalent experience.

At least 3 years of related experience that demonstrates your ability to work well in a office environment.

Proficient with MS Office software including; MS Excel, MS Word and MS Outlook.

Experience using Viewpoint and Orion considered an asset.

Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges.

Ability to work within tight deadlines and prioritization of work to achieve them.

Strong organization skills.

Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude.

Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

Superior written and verbal communication skills.

Winnipeg