Blackstone Industrial Services Inc Looking for Office Manager at Nisku, AB Full Time

Reporting to the Base Manager, the Office Manager is responsible for ensuring that all day-to-day operations for base administrative processes and personnel. This position is responsible for accounts receivables, accounts payable, supporting finance and accounting functions, field ticket invoicing, HR support, training, safety, and project analysis.

Responsibilities

Administration

Provide administrative support to the General Manager, and Director of Technical Services – Industrial Services as required

Oversee the role of Base Administrative Assistant, delegate various administrative duties

Supports the Accounting Department to ensure processes are completed by deadlines and completes reports or projects for the department as required

Review and follow-up on service orders at all stages

Processing inquiries for accounts receivables/payables

Project costing analysis support

Base level HR processing, assists in onboarding of new hires

Process field tickets through to accepted customer invoices

Supports technical partnerships, MSA Agreements or commercial administrative issues as needed

Development, collaboration, and implementation of continuous improvement regarding office procedures

Contribute to weekly leadership meetings prepared with updates, suggestions and requests

Implements new administrative procedures to improve processes

Proposal Writing

Liaise effectively with the proposal team to develop proposal content

Assists in coordination of proposal process, proposal resources and timelines ensuring deadlines are met

Undertakes assigned business improvement projects relating to the proposal preparation and contract functions

Ensure job quality, safety requirements, and standard procedure is in alignment with company standards, government legislation, and customer requirements

Coordinate dissemination of technical and operational information to the client with assistance from the Sales group and/or the Engineering Technical group

Develop appropriate product literature with assistance from Engineering

Additional tasks as required to best support the operation of the business

Qualifications

Completion of High School is a requirement, Post Secondary Education in Office Administration is an asset

Previous experience in office administration and accounts receivable

Previous supervisor experience, proven ability to lead and promote a successful team

Knowledge and experience in all administrative duties

Computer proficiency in MS Outlook, Microsoft office with skilled knowledge of Excel

Extensive technical and practical knowledge of operations, products, company policies, and government regulations

Strong oral and written communication and interpersonal skills

Strong organizational and time management skills with the proven ability to prioritize

Ability and desire to consistently meet deadlines with minimal supervision