Executive Assistant
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Washington, DC, USA
Full Time
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Executive Assistant – Washington, DC
BluePath Labs is a fast-growing research and management consulting company focused on solving challenging problems for both government and private sector clients. We are actively seeking an Executive Assistant to support the U.S Department of Energy Office of Environmental Management, Office of Intergovernmental & Stakeholder Program.
Position Description:
The Contractor shall perform a wide variety of administrative, secretarial, and clerical tasks to support the U.S. Department of Energy (DOE) Office of Environmental Management (EM) Office of Intergovernmental & Stakeholder Programs (EM-4.3) in a dynamic environment. The work scope requires highly focused, results-oriented individual with good interpersonal skills in dealing with high-level management and technical personnel. As of now, this is a hybrid position with two days on site at 1000 Independence Avenue, Washington, DC, SW with option to work remotely three days (flexibility needed as requirements can change for more on-site presence, including full time on site).
Candidates shall possess general office operations skills and capabilities that enable them to perform administrative support duties; execute office management activities; and prepare, coordinate, edit and produce correspondence. In addition, candidates will prepare briefing packages, office reports, make travel arrangements and prepare travel related documents, and perform a wide variety of other related office duties as directed. Specifically, a successful candidate will need:
Be a U.S. Citizen
Highly proficient in Concur Government Edition (CGE)
eDOCs experience or able to learn the system through DOE training if no prior experience
Candidates must be self-motivated, willing to take on new challenges, and able to quickly learn and understand EM’s business processes and DOE computer systems for processing correspondence, travel, time and attendance, and conference management-related items. Day-to-day work will be performed with general instruction but will require the ability to work independently and with initiative. Assignments involve the use of sound judgement and discretion as well as effectively and efficiently coordinating with others to obtain information.
Candidates for this position shall exhibit the following qualities:
Proficiency in Office 365 Productivity Suite to include Outlook, Word, Excel, PowerPoint, SharePoint and Teams
Proficiency in Adobe Acrobat to view, create, manipulate, print and manage files; and route for e-signatures in a portable document format (PDF)
Effective oral and written communication skills
Exhibit a high degree of professionalism in the production of deliverables and interactions with fellow employees and client personnel
Display a professional customer services attitude
Responsibilities:
Acts as an executive-level resource for high-level administrative functions on projects.
Works closely with executives and project managers on completion of tasks and deliverables.
Coordinates and performs a range of operational support activities
Serves as a liaison with other EM offices and DOE organizations in the resolution of day-to-day administrative and operational problems.
Works independently or within a team on special nonrecurring and ongoing projects.
Manages special assignments as directed.
Plans and coordinates multiple presentations, as well as disseminates information, training manuals, proposals, charts, graphs, procedures, and correspondence.
Schedules, organizes and manages complex activities; coordinates meetings, creates and develops visual presentations, compiles and prepares reports
Manages electronic records and data
Minimum Requirements:
Bachelor’s Degree
Eight years of commensurate experience in related duties and responsibilities.
Note: Education and experience may be substituted for each other. Each year of experience may be substituted for one year of education, and vice versa. Additional certifications, professional licenses and vocational training may be substituted for experience and education.
Desired Requirements:
Proficiency in DOE corporate systems such as ESS, ATAAPS, Concur Government Edition, and eDOCs.
Eight to eleven years of experience as an administrative assistant supporting EM or DOE.
Ability to obtain DOE L or Q clearance may be required.
About BluePath:
BluePath Labs combines mission and business insights with advanced technologies to deliver measurable performance improvements for our clients. BluePath is dedicated to surpassing client expectations by always living by our core values of integrity, professionalism, and resilience. BluePath’s extensive experience in Government, Military, Commercial, and Academic environments is unique among small businesses and a core differentiator of our solutions. Our multidisciplinary background allows us to solve diverse and complex problems. Most importantly, we work closely with our clients to frame problems correctly, optimize processes, leverage technologies, and implement enduring solutions. Labs are where ideas are born, experiments occur, and breakthroughs happen. It is the hallmark of BluePath’s culture.
https://www.bluepathlabs.com/
BluePath Labs is an equal opportunity employer.
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