(Base Compensation: $20 – $25 per hour, based on experience and location)

We pride ourselves on hiring the best candidates to join the BluSky family and are passionate about our team, our culture, and our services. BluSky is seeking the most talented, driven, and professional individuals who want to grow their careers, be a part of a supportive team and have the passion to succeed.

The Administrative Assistant provides administrative support for the Branch office. The ideal candidate will be experienced in handling a wide range of administrative related activities. The ability to work under broad direction, requiring significant interaction with branch staff, clients, vendors, and visitors with a high degree of professionalism is strongly valued.

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Organizes, monitors, prepares, tracks, updates, and compiles internal and external documents; organizes and maintains information; keeps advised on the status of work of the managers and anticipates their needs; arranges and coordinates appointments, and meetings.
• Communicates professionally and considerately with vendors and clients via phone and email.
• Provide an exceptional customer experience to all customers, vendors, and employees by greeting people as they come into the office by answering telephones, screening calls and visitors, and directing individuals to the proper contacts.
• Organizes and maintains the cleanliness of copy rooms, storage areas, conference rooms, and the break room/kitchen.
• Orders and stocks supply for each area and maintain records of expenses.
• Prepares reports, presentations, diagrams, or other support documents for managers as assigned.
• Creates and maintains filing systems, both electronic and physical.
• Provides support in mailing and shipping letters and packages.
• Supports various projects, initiatives, and events as needed.
• Provides administrative support to the HR team with new hire logistics and HR administrative tasks at the branch level.

SUPERVISORY RESPONSIBILITY:

This role has no direct reports.

QUALIFICATIONS & REQUIREMENTS:

• 1-3 years of administrative experience.
• Exceptional customer service skills.
• Experience with MS Office – Word, PowerPoint, Excel, and Outlook calendar is a must.
• Highly professional in all conduct and communication.
• Ability to handle confidential matters with integrity.
• Strong organizational skills and ability to manage time effectively, including the ability to multi-task and work in an environment with changing priorities.
• Team player – an ability to collaborate at all levels throughout the organization.
• Positive attitude.
• Problem-solving skills/resourcefulness.

EDUCATION:

• Associate’s Degree or equivalent experience preferred.

COMPENSATION:

BluSky offers a competitive base pay and a comprehensive benefits package that includes: a matching 401(k) plan, health insurance (medical, dental, and vision), paid time off, disability, equipment appropriate to the position (i.e.: laptop, smartphone, etc.), and corporate apparel allowance.

BluSky also offers extended benefits such as: Remote Work, Employee Assistance Program, Accident & Critical Illness Coverage, LegalShield, Professional Development, Paid Referral Program, and more.